(A)The Ohio department of job and family services (ODJFS) issues the APS allocation to reimburse the county for the delivery of protective services to adults age sixty and over.

(B)This allocation consists of one hundred per cent state funds subject to approval by the general assembly.

(C)ODJFS issues this allocation for the state fiscal year (SFY), July first through June thirtieth with a three-month liquidation period of July first to September thirtieth.

(D)ODJFS will distribute the statewide a base amount evenly to each county department of job and family services (CDJFS) for the administration of the adult protective services APS program. Where a CDJFS encompasses multiple counties, each CDJFS will receive the standard allocationbase amount for each county represented under the CDJFS. The remainder of the statewide allocation, minus the base amount, will be provided to counties in accordance with the formula established in section 5101.14 of the Revised Code as follows:

(1)If the amount of available funds is equal to the amount appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the amount it received in the immediately preceding fiscal year exclusive of any releases from or additions to the allocation or any sanctions.

(2)If the amount of available funds is less than the amount initially appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the percentage of funding it received in the immediately preceding fiscal year, exclusive of any releases from or additions to the allocation or any sanctions.

(3)If the amount of available funds is more than the amount initially appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the amount it received in the preceding year as a base allocation. ODJFS will allocate the amount exceeding the amount initially appropriated in the immediately preceding fiscal year as follows:

(a)Twelve per cent is divided equally among all counties.

(b)Forty-eight per cent is distributed based on the total number of county residents under the age of eighteen as compared to the total statewide residents under the age of eighteen for the most recent calendar year available.

(c)Forty per cent is distributed based on the number of county residents with incomes under the federal poverty level as compared to the statewide total of residents with incomes under the federal poverty level for the most recent calendar year available.

(E)Expenditures

The county may charge the following expenditures against this allocation:

(1)APS allowable expenditures under Title XX of the Social Security Act, 88 Stat. 2337 (1974), 42 U.S.C.A. 1397, as amended for individuals age sixty or over as listed in the county social services plan/profile.

(2)Non-Title XX APS expenditures for individuals age sixty or over as contained in Chapter 5101:2-20 of the Administrative Code.

(3)APS allowable expenditures under Title XX for individuals age sixty or over but not listed in the county social services plan/profile.

(F)Reporting

County agencies report expenditures as outlined in rule 5101:9-7-29 of the Administrative Code. Contract or vendor agreement purchased service expenditures must be liquidated and reported as actual expenditures no later than three months after the last day of the SFY allocation period.

(G)     Redistribution of excess expenditures

ODJFS follows the redistribution process for excess expenditures as outlined in rule 5101:9-6-02 of the Administrative Code. In addition, ODJFS takes the following steps to recognize allowable Title XX expenditures, which are contained in the county social services plan/profile, in excess of the county's allocation:

(1)The CDJFS may move allowable Title XX expenditures remaining, which are included in the county social services plan/profile, to the federal social services allocation as detailed in rule 5101:9-6-12 of the Administrative Code or to the social services operating allocation as detailed in rule 5101:9-6-10 of the Administrative Code.

(2)The CDJFS may move excess expenditures to the child, family, and community protective services allocation as detailed in rule 5101:9-6-12.4 of the Administrative Code.

(3)Any excess expenditures remaining after the completion of the process identified in paragraphs (G)(1) and (G)(2) of this rule are the responsibility of the county agency.

(H)The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective: 8/14/2023

Certification: CERTIFIED ELECTRONICALLY

Date: 08/04/2023

Promulgated Under: 111.15

Statutory Authority: 5101.02, 5101.61

Rule Amplifies: 5101.46

Prior Effective Dates: 10/28/1989, 11/23/1991, 02/17/1997, 01/26/1998, 07/02/2002 (Emer.), 09/28/2002, 04/22/2004, 02/05/2006, 03/24/2008, 06/01/2013, 08/01/2015, 07/28/2017, 10/01/2022