(A)Section 305.190
of Amended Substitute HB 64 of the 131st General Assembly established the
comprehensive case management employment program (CCMEP) as a collaborative
Title IV-A program and workforce development activity designed to improve
employment and education outcomes for low-income youth and young adults by
assisting participants in overcoming barriers to employment and developing
employment skills. This will be accomplished by integrating components of the
Ohio works first (OWF) and the Workforce Innovation and Opportunity Act (WIOA)
youth program to create a better-coordinated, person centered case management
system.
(B)Paragraph
(F)(1) of Section 305.190 of Amended Substitute HB 64 of the 131st General
Assembly requires the board of commissioners in each county to designate a lead
agency, either the county department of job and family services (CDJFS) or
workforce development agency (WDA) that serves the county, to administer CCMEP.
The board of county commissioners will designate the
CDJFS as the lead agency when combined with the WDA. State law sets
forth the requirement that the CCMEP lead agency is responsible for the proper
management of program funds. CCMEP requires collaboration with other local
participating agencies, the WIOA local workforce development board (LWDB) and
the fiscal agent. State law does not supersede any federally mandated law,
rules or duties and responsibilities.
(C)The WIOA fiscal
agent shall follow regulations regarding local fiscal agent responsibilities as
set forth in 20 C.F.R. part 679.420 and rule 5101:9-7-05 of the Administrative
Code. The Ohio department of job and family services (ODJFS) will continue
existing sub-grant agreements with each WIOA fiscal agent to receive all CCMEP
WIOA youth funds within its workforce area. If the lead agency within a county
is a WDA, these agreements may be amended to include CCMEP temporary assistance
for needy families (TANF) regular and CCMEP TANF administration funding.
(D)CCMEP
responsibilities.
The WIOA fiscal agent is responsible for the receipt,
disbursement, accounting and reporting of all CCMEP WIOA
funds awarded by ODJFS. Fiscal responsibilities for CCMEP WIOA include:
(1)Fulfilling the
responsibilities of a pass-through entity as defined in 2 C.F.R. part 200.331,
the duties of a WIOA fiscal agent, and the terms and conditions in the ODJFS
sub-grant agreement;
(2)Ensuring a
sub-grant agreement exists with each CCMEP lead agency within the local area;
(3)Monitoring the
area's sub-recipients, including the CCMEP lead agency;
(4)If assigned by
the workforce development board, procuring the CCMEP WIOA youth providers on
the board's behalf.
(E)CCMEP funding.
(1)ODJFS awards
all CCMEP WIOA youth funds to the WIOA fiscal agent for each county.
(2)When the lead
agency is a WDA, ODJFS issues the CCMEP TANF regular and CCMEP TANF
administration funds to the WIOA fiscal agent.
(F)Procurement.
(1)WIOA youth
procurement shall be a collaborative effort with the LWDB, WIOA fiscal agent
and lead agency. In accordance with WIOA section 107(d)(10)(B), the workforce
development board (WDB) has responsibility for the competitive procurement of
WIOA youth service providers, which includes those that are used to deliver
CCMEP WIOA youth funded services.
(2)In accordance
with 20 C.F.R. part 679.420, the WIOA local board
may assign the duty of procuring contracts to the fiscal agent.
(3)When a lead
agency or WIOA fiscal agent expresses an interest in becoming a competitively
procured youth provider, the lead agency or WIOA fiscal agent must separate
itself from all aspects of the procurement process.
(G) Administration.
(1)CCMEP WIOA
youth administration.
(a)In accordance
with 20 C.F.R. part 683.215, the definition of WIOA administration specifies
that all costs incurred for functions and activities of sub-recipients and
contractors are program costs, unless the sub-recipient or contractor is
performing only administrative functions.
(b)Sub-recipient
and contractors performing program functions that are funded with CCMEP WIOA
youth funds do not report administrative costs against the area's ten per cent
administration expense limit.
(c)At the
discretion of the LWDB, a reasonable portion of CCMEP WIOA youth administration
funds may be used to support the activities of the LWDB and WIOA fiscal agent.
(2)CCMEP TANF
administration.
(a)When a WIOA WDA serves as the lead agency, up to ten per cent
of the CCMEP TANF administration allocation may be retained at the WIOA fiscal
agent level for administration costs. The term "administrative costs"
as defined in 45 C.F.R. part 263 means costs necessary for the proper
administration of the TANF program or separate state programs, such as costs
associated with eligibility determination activities.
(b)Specific
activities that are related to the general administration and coordination of
the TANF program can be found in rule 5101:9-6-08.8 of the Administrative Code.
(H)The local area
shall maintain documentation in accordance with the records retention
requirements in rule 5101:9-9-21 of the Administrative Code. This documentation
may be subject to inspection, monitoring, and audit.
Effective: 9/20/2021
Certification: CERTIFIED ELECTRONICALLY
Date: 09/08/2021
Promulgated Under: 111.15
Statutory Authority: 5101.02, 6301.03
Rule Amplifies: 5101.02, 6301.03
Prior Effective Dates: 07/01/2016