(A)Section 305.190 of Amended Substitute HB 64 of the 131st
General Assembly established theThe
comprehensive case management employment program (CCMEP) asis a collaborative
Title IV-A program and workforce development activity designed to improve
employment and education outcomes for low-income youth and young adults by
assisting participants in overcoming barriers to employment and developing
employment skills. This will beis accomplished by integrating components of the Ohio
works first (OWF) and the Workforce Innovation and Opportunity Act (WIOA) youth
program to create a better-coordinated, person centered case management system.
(B)Paragraph (F)(1) of Section 305.190 of Amended Substitute HB
64 of the 131st General Assembly requires theThe
board of commissioners in each county is required to
designate a lead agency, which is either the
county department of job and family services (CDJFS) or workforce development
agency (WDA) that serves the county, to administer CCMEP. The board of county commissioners will designate the CDJFS as
the lead agency when combined with the WDA. State law sets forth the
requirement that the CCMEP lead agency is responsible for the proper management
of program funds. CCMEP requires collaboration with other local participating
agencies, the WIOA local workforce development board (LWDB) and the fiscal
agent. State law does not supersede any federally mandated law, rules or duties
and responsibilities.
(C)The WIOA fiscal
agent shall follow regulations regarding local fiscal agent responsibilities as
set forth in 20 C.F.R. part 679.420 and rule
5101:9-7-05 of the Administrative Code. The Ohio department of job and family
services (ODJFS) will continue existing sub-grant agreements with each WIOA
fiscal agent to receive all CCMEP WIOA youth funds within its workforce area.
If the lead agency within a county is a WDA, these agreements may be amended to
include CCMEP temporary assistance for needy families (TANF) regular and CCMEP
TANF administration funding.
(D)CCMEP
responsibilities.
The WIOA fiscal agent is responsible for the receipt,
disbursement, accounting and reporting of all CCMEP WIOA
funds awarded by ODJFS. Fiscal responsibilities for CCMEP WIOA include:
(1)Fulfilling the
responsibilities of a pass-through entity as defined in 2 C.F.R. part 200.331, the duties of a WIOA fiscal agent, and
the terms and conditions in the ODJFS sub-grant agreement;
(2)Ensuring a
sub-grant agreement exists with each CCMEP lead agency within the local area;
(3)Monitoring the
area's sub-recipients, including the CCMEP lead agency;
(4)If assigned by
the workforce development board, procuring the CCMEP WIOA youth providers on
the board's behalf.
(E)CCMEP funding.
(1)ODJFS awards
all CCMEP WIOA youth funds to the WIOA fiscal agent for each county.
(2)When the lead
agency is a WDA, ODJFS issues the CCMEP TANF regular and CCMEP TANF administration
funds to the WIOA fiscal agent.
(F)Procurement.
(1)WIOA youth
procurement shall be a collaborative effort with the LWDB, WIOA fiscal agent
and lead agency. In accordance with WIOA section 107(d)(10)(B), the workforce
development board (WDB) has responsibility for the competitive procurement of
WIOA youth service providers, which includes those that are used to deliver
CCMEP WIOA youth funded services.
(2)In accordance
with 20 C.F.R. part 679.420, the WIOA local board may assign the duty of procuring
contracts to the fiscal agent.
(3)When a lead
agency or WIOA fiscal agent expresses an interest in becoming a competitively
procured youth provider, the lead agency or WIOA fiscal agent must separate
itself from all aspects of the procurement process.
(G)Administration.
(1)CCMEP WIOA
youth administration.
(a)In accordance
with 20 C.F.R. part 683.215, the definition of
WIOA administration specifies that all costs incurred for functions and
activities of sub-recipients and contractors are program costs, unless the
sub-recipient or contractor is performing only administrative functions.
(b)Sub-recipient
and contractors performing program functions that are funded with CCMEP WIOA
youth funds do not report administrative costs against the area's ten per cent
administration expense limit.
(c)At the
discretion of the LWDB, a reasonable portion of CCMEP WIOA youth administration
funds may be used to support the activities of the LWDB and WIOA fiscal agent.
(2)CCMEP TANF
administration.
(a)When a WIOA WDA serves as the lead agency, up to ten per cent
of the CCMEP TANF administration allocation may be retained at the WIOA fiscal
agent level for administration costs. The term "administrative costs"
as defined in 45 C.F.R. part 263 means costs
necessary for the proper administration of the TANF program or separate state
programs, such as costs associated with eligibility determination activities.
(b)Specific
activities that are related to the general administration and coordination of
the TANF program can be found in rule 5101:9-6-08.8 of the Administrative Code.
(H)The local area
shall maintain documentation in accordance with the records retention
requirements in rule 5101:9-9-21 of the Administrative Code. This documentation
may be subject to inspection, monitoring, and audit.
Effective: 9/30/2021
Certification: CERTIFIED ELECTRONICALLY
Date: 09/20/2021
Promulgated Under: 111.15
Statutory Authority: 5101.02, 6301.03
Rule Amplifies: 5101.02, 6301.03
Prior Effective Dates: 07/01/2016, 09/20/2021