** Archive **
APMTL 297 (Family Service Agency Responsibilities)
Administrative Procedure Manual Transmittal Letter No. 297
June 23, 2005
TO: All County Departments of Job and Family Services Directors All County Departments of Job and Family Services All Public Children Services Agencies All Child Support Enforcement Agencies
FROM: Barbara E. Riley, ODJFS Director
SUBJECT: Family Service Agency Responsibilities

County Family Services Agencies that receive financial assistance from the Ohio Department of Job and Family Services (ODJFS) to perform family service duties must comply with the program and fiscal requirements as set forth in rule 5101:9-6-51 of the Administrative Code.

Family Service Agencies must:

  • Comply with federal and state accountability requirements for the use of all financial assistance;
  • Limit cash draws from ODJFS to the minimum amount needed;
  • Utilize a financial management system and other accountability mechanisms that meet ODJFS requirements;
  • Use the ODJFS designated software to report financial and other statistical data to ODJFS;
  • Provide program reports, financial reports, and updates established by ODJFS requirements;
  • Make prompt reimbursements to ODJFS of unallowable expenditures determined through an audit or other review of county family services expenditures;
  • Provide records to authorized state and federal agencies for audits and investigations;
  • Make prompt reimbursements to ODJFS when an investigation or audit by a state or federal agency determines that there is an adverse audit finding, adverse quality control finding, final disallowance of federal financial participation or other sanction or penalty; and
  • Take prompt action to correct payments and errors identified in quality assurance and other ODJFS review.

This rule will become effective July 1, 2005 and will be simultaneously placed on clearance. Required edits identified in the clearance process will be completed in a rule amendment.

Questions regarding family service agency responsibilities should directed to your fiscal supervisor or the Bureau of County Finance at (614) 752-9194.