(A)The Ohio
department of job and family services (ODJFS) issues Title IV-B, subpart 2
funding to public children services agencies (PCSAs) to preserve the family
unit in crisis. ODJFS issues preservation funding as two separate allocations;
one for direct services and one for operating costs. The assistance listing
number (ALN), formerly known as catalog of federal
domestic assistance (CFDA) number for these allocations is 93.556.
(B)ODJFS
communicates the funding period and liquidation period through the county
finance information system (CFIS). The PCSA can incur ESAA preservation
services through the funding period and disburse and report expenditures no
later than the end of the liquidation period. Expenditures in excess of the
allocation amount are the responsibility of the county agency.
(C)Methodology
The methodology used to distribute available funds is as
follows:
(1)ODJFS
allocates forty per cent of the statewide allocation equally among all PCSAs;
and
(2)ODJFS
allocates sixty per cent of the statewide allocation based on each county's
population of children less than one hundred per cent of the federal poverty
level as compared statewide in the same category, utilizing the most recent
available calendar year data from the U.S. bureau of census figures.
(D)Reimbursement
(1)ODJFS
reimburses the PCSAs for allowable direct and operating ESAA preservation
expenditures with seventy-five per cent federal Title IV-B, subpart 2 funds.
The PCSA shall use eligible state funding or provide local funds at a twenty-five
per cent match rate for the nonfederal share.
(2)When the
nonfederal share includes donated funds, rule 5101:9-7-50 of the Administrative
Code shall be followed.
(E)ESAA family
preservation allocation
(1)The PCSA can
claim allowable family preservation services
expenditures for providing direct ESAA preservation
services as described in rule 5101:2-40-025101:2-1-01 of the Administrative Code.
(2)PCSAs shall
report direct ESAA service expenditures as described in rule 5101:9-7-29 of the
Administrative Code.
(F)ESAA family
preservation operating allocation
.
(1)A PCSA may
claim reimbursement of non-allocated administrative costs using ESAA
preservation through the social services random moment sample (SSRMS)
reconciliation/certification of funds (COF) process.
(2)A PCSA may
request a transfer of the operating allocation to the direct services
allocation for services stated in paragraph (E)(1) of this rule prior to the
end of the liquidation period.
(G)The
definitions, requirements, and responsibilities contained in rule 5101:9-6-50
of the Administrative Code are applicable to this rule.
Effective: 4/22/2023
Certification: CERTIFIED ELECTRONICALLY
Date: 04/12/2023
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 5101.02
Prior Effective Dates: 10/30/1994, 05/16/1995 (Emer.),
06/26/1995, 11/11/1996, 07/21/1997, 01/26/1998, 07/02/2002 (Emer.), 09/28/2002,
02/20/2004, 02/05/2006, 02/06/2011, 03/21/2013, 03/31/2018, 05/26/2022