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APM.9505. Review of County Agency Proposal by ODJFS

(1)The ODJFS office that receives a county agency's proposal from the ODJFS Office of Contracts and Acquisitions will initially determine if more than one ODJFS office is affected. The receiving office will act as the lead office and will coordinate efforts with any other affected ODJFS office.

(2)The ODJFS lead office will complete an assessment, in coordination with other affected offices, to determine the feasibility and appropriateness of entering into an Operational Agreement with the requesting county.

(3)If the proposed Operational Agreement is determined feasible and appropriate by the affected ODJFS office, the proposal will then be reviewed by an internal interdisciplinary team for intra-departmental analysis.

(4)After ODJFS has conducted the intra-disciplinary analysis of the county's proposal, ODJFS and the county family services agency will schedule a face-to-face meeting. This meeting should be held within 60 days after the date ODJFS received the proposal from the county agency. The purpose of this meeting is to provide an opportunity for both the county agency and ODJFS to raise questions and obtain answers regarding the proposal and the ODJFS assessment of the proposal. ODJFS and the county agency may agree to waive this meeting. If the meeting results in significant revisions to the proposal or creates the need for further analysis by ODJFS, the county agency and ODJFS may agree upon a revised time limit for an ODJFS response to the county's proposal.

(5)ODJFS may request from the county family services agency additional information regarding the proposal and the resources associated with the Operational Agreement such as specific financial, program and administrative costs, technical assistance and training needs, and budgets for each component of the proposal.

(6)If the ODJFS lead office and the intra-departmental review team concur on the feasibility and appropriateness of the proposal, then the ODJFS lead office will recommend to the ODJFS Director a tentative approval of the proposal for an Operational Agreement.

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