(A)Foster care
maintenance (FCM) reimbursements for children placed in licensed or certified
placement settings as defined in rule 5101:2-47-16 of the Administrative Code
must be authorized in the statewide automated child welfare information system
(SACWIS). The reimbursement shall be in the form of a warrant made to the Title
IV-E agency having legal responsibility for the care and placement/custody of the child.
(B)Any change or
discontinuation of reimbursement made for a child placed in substitute care, as
a result of a change in the child's circumstances, must be made in SACWIS as
soon as the Title IV-E agency becomes aware of the change.
(C)FCM difficulty
of care reimbursement for special needs, exceptional needs, intensive needs,
and children placed in emergency foster homes as described in rule 5101:2-47-18
of the Administrative Code must be authorized through SACWIS.
(D)Expenses for
foster home, emergency foster home, clothing, difficulty of care, graduation,
personal incidentals, medical card issuance, and reimbursable
employment-related child care as outlined in rules 5101:2-47-17, 5101:2-47-18,
and 5101:2-47-19 of the Administrative Code, for children placed in foster
homes, including relative homes or prefinalized adoptive homes that are
licensed foster homes, shall be authorized as auxiliary payments through
SACWIS.
(E)Expenses for
clothing, graduation and personal incidentals, as described in rule
5101:2-47-19 of the Administrative Code will be
reimbursed as auxiliary payments through SACWIS,
for children placed in children's residential centers, group homes, purchased
foster homes, residential parenting facilities, or maternity homes a substance use disorder (SUD) residential facility or a
qualified residential treatment program (QRTP) as described in rule
5101:2-47-11 of the Administrative Code will be
reimbursed as auxiliary payments through SACWIS.
(F)An underpayment
for FCM occurs when the eligible Title IV-E agency does not receive a
reimbursement to which it is entitled or receives less than the amount to which
it is entitled.
(G)The Title IV-E
agency shall take immediate action to adjust the underpayment through SACWIS as
soon as information is received that affects reimbursement for FCM effective on
the actual day of the month the underpayment occurred.
(H)An overpayment
occurs when a Title IV-E agency receives a reimbursement or an amount of
reimbursement to which it is not entitled.
(I)An overpayment
for FCM can occur as a result of either of the following reasons:
(1)The
reimbursement made was in excess of the allowable amount; or
(2)The child for
whom an FCM reimbursement was made was not eligible for such reimbursement
during the month for which reimbursement was made.
(J)The Title IV-E
agency is responsible for reviewing, at the request of Ohio department of job
and family services (ODJFS), reimbursement records for Title IV-E cases to
determine if an overpayment has occurred.
(K)The Title IV-E
agency shall take immediate action to terminate or adjust the overpayment as
soon as information is received that affects reimbursement for FCM effective on
the actual day of the month the overpayment occurred.
(L)A copy of the
documentation evidencing repayment of any identified Title IV-E FCM overpayment
must be retained in the Title IV-E case record.
(M) Any adverse
action taken regarding the financial status of a FCM case must be made according
to the provisions set forth in Chapters 5101:6-1 to 5101:6-9 and rule
5101:6-3-01 of the Administrative Code.
Effective: 10/1/2021
Five Year Review (FYR) Dates: 4/9/2021 and 10/01/2026
Certification: CERTIFIED ELECTRONICALLY
Date: 06/24/2021
Promulgated Under: 119.03
Statutory Authority: 5101.141, 5153.166, 5153.03
Rule Amplifies: 5101.141, 5153.16, 5153.03
Prior Effective Dates: 01/01/1983, 01/01/1985 (Emer.),
04/01/1985, 05/22/1985 (Emer.), 08/12/1985, 04/01/1986 (Emer.), 07/01/1986,
07/02/1987, 09/30/1987 (Emer.), 12/27/1987, 04/15/1988 (Emer.), 07/11/1988, 09/01/1988,
09/01/1992, 05/01/1998, 04/23/2007, 06/01/2012, 04/15/2017