(A)Minimum and maximum FCM reimbursement ceiling rates for foster homes, including emergency placements and for supplemental special, exceptional and intensive needs per diems are located in a "Family, Children and Adult Services Procedure Letter" found at http://emanuals.jfs.ohio.gov published once a year.

(B)Minimum and maximum reimbursement ceiling rates for clothing, personal incidentals and graduation expenses located in a "Family, Children and Adult Services Procedure Letter" found at http://emanuals.jfs.ohio.gov published once a year. Auxiliary payments for clothing, personal incidentals and graduation expenses cannot exceed the maximum reimbursement ceiling rates.

(C)Per diem reimbursement for children's residential centers, group homes, maternity homes, residential parenting facilities, and purchased foster care homes, substance use disorder (SUD) residential facility or qualified residential treatment program (QRTP) is outlined in rule 5101:2-47-11 of the Administrative Code.

(D)Per diem reimbursement for purchased foster care homes is outlined in rule 5101:2-47-10 of the Admininstrative Code.

(D)(E) Supplemental per diems related to difficulty of care are outlined in rule 5101:2-47-18 of the Administrative Code.

(E)(F)  Clothing expenses include clothing purchased during the first sixty days of initial substitute care placement as well as ongoing clothing needs as a result of growth, seasonal changes, or attrition.

(F)(G) Graduation expenses are limited to those expenses directly related to the high school graduation events including, but not limited to, class rings, pictures, cap and gown cost, tuxedos, or prom gowns.

(G)(H) Personal incidentals include, but are not limited to:

(1)Items related to personal hygiene.

(2)Cosmetics.

(3)Over-the-counter medications.

(4)Special dietary foods.

(5)Infant and toddler supplies (e.g., high chairs, diapers).

(6)Fees related to activities (e.g., boy/girl scouts, camp, sports, school trips).

(7)Special lessons (e.g., horseback riding, sports, music).

(8)Graduation fees (high school only).

(H)(I)   Payments for clothing, graduation expenses or personal incidentals made by the Title IV-E agency to the substitute care provider providing children's residential center, group home, maternity home, or residential parenting facility or a QRTP services may be included in the per diem payment as agreed upon in accordance with rule 5101:2-47-23.1 of the Administrative Code. The Title IV-E FCM reimbursement for a child, including the maintenance payment, clothing, graduation expenses and personal incidentals shall not exceed the current per diem reimbursement ceiling established for the substitute care provider from the single cost report filed in accordance with rule 5101:2-47-26.2 of the Administrative Code.

(I)(J)   Reimbursements made under this rule shall be claimed pursuant to rule 5101:2-47-15 of the Administrative Code and reimbursed at the same rate as Title IV-E FCM reimbursements provided such payments are equally available to a non-Title IV-E child as well as to a Title IV-E child. Reimbursements may be authorized for each child for whom Title IV-E FCM reimbursements are being made.

(J)(K)  Documentation of such payments shall be entered into SACWIS and receipts or invoices for the payment shall be made available upon request.

Effective: 10/1/2021

Five Year Review (FYR) Dates: 4/9/2021 and 10/01/2026

Certification: CERTIFIED ELECTRONICALLY

Date: 06/24/2021

Promulgated Under: 119.03

Statutory Authority: 5101.141, 5103.03, 5153.166

Rule Amplifies: 5101.141, 5103.03, 5153.16

Prior Effective Dates: 04/01/1986 (Emer.), 07/01/1986, 07/02/1987, 09/30/1987 (Emer.), 12/27/1987, 09/01/1988, 09/01/1989 (Emer.), 11/30/1989, 09/30/1990, 09/30/1991, 09/01/1992, 09/30/1993, 12/17/1994, 01/01/1996, 05/01/1998, 09/01/2003, 01/01/2007, 09/01/2009, 05/01/2014, 05/01/2019