The Office for Children and Families, Bureau of Accountability and Regulation has revised the Title IV-E Reimbursement Ceilings for the period April 1, 2005 through March 31, 2006, for several agencies based on a review of each agency's originally reported case management costs on their JFS 02911 "Single Cost Report" for the 2004 state fiscal year reporting period.
Consequently, if your county placed a Title IV-E eligible child in one of the facility sites listed in the attached chart and your county received reimbursement for allowable placement costs as processed through the JFS 01925 "Monthly FCM Invoice" and FACSIS Benefit Issuance system, your county must submit adjusting entries in order to receive proper reimbursement in conjunction with the revised Title IV-E Reimbursement Ceilings.
Due to the mechanics of the payment system, a two-step process of negative (transaction code E) and positive (transaction code A) entries on the JFS 01925 "Monthly FCM Invoice" are required in order to effectuate the Title IV-E Reimbursement Ceilings revisions. The following is an explanation of the necessary steps to take in order to accomplish this task:
Step 1.Previously reimbursed claims covering the placement period 4/1/05 to 10/31/05 must be reversed. Please submit reversing entries containing identical column information as was originally submitted for reimbursement on the JFS 01925 Monthly FCM Invoice except use transaction code E in column 8 (Trans Code). These reversing entries must be submitted by April's 1925 cut-off date of 4/14/06. Please submit these reversing entries under separate cover from any other JFS 01925 Monthly FCM Invoices you may submit for the 4/14/06 cut-off.
The resulting effect of these reversing entries will be a repayment by the county for previously reimbursed claims based on the original Title IV-E Reimbursement Ceilings and will be reflected on your May 2006 warrant and disbursement journal. Once the reversing entries are processed, reimbursement under the revised Title IV-E Reimbursement Ceilings can take place as detailed in Step 2.
Step 2.Submit reclaiming (rebilling) entries in accordance with standard JFS 01925 "Monthly FCM Invoice" claiming procedures making sure to use transaction code A in column 8 (Trans Code). The earliest these reclaiming (rebilling) entries can be submitted for processing is May's 1925 cut-off date of 5/12/06. However, since there is no deadline for filing the reclaiming (rebilling) entries except for the standard federal two-year claim limitation, claims received after May's 1925 cut-off date will be processed with the next applicable cut-off date's payment cycle.
The resulting effect of these reclaiming (rebilling) entries will be a payment to the county based on the revised Title IV-E Reimbursement Ceilings and will be reflected on the monthly warrant and disbursement journal the first of the month following the applicable cut-off date's payment cycle.
Counties affected by this Procedure Letter should submit their claims as detailed in Steps 1 and 2 to Ryan Meanor, Office for Children and Families, Bureau of Accountability and Regulation, Title IV-E Policy Section, 255 E. Main St., 3rd Floor, Columbus, Ohio, 43215-5222.
The Title IV-E Reimbursement Ceilings for the period April 1, 2005 through March 31, 2006, are published at https://jfs.ohio.gov/ocf/publications.stm.
For questions regarding this letter, please contact the OCF Helpdesk by phone at 866-886-3537, Option 4, or by email at HELP-DESK-OCF@odjfs.state.oh.us.
Attachment
Click here to view the REVISED TITLE IV-E REIMBURSEMENT CEILINGS FOR THE PERIOD APRIL 1, 2005 THROUGH MARCH 31, 2006