FCASPL 122 (2007 OACCA IL Conference)
Family, Children and Adult Services Procedure Letter No. 122
August 27, 2007
TO: Family, Children and Adult Services Manual Holders
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Available Funding to Support the 2007 Ohio Association of Child Caring Agencies Independent Living Conference

The Ohio Department of Job and Family Services (ODJFS) is pleased to support the Ohio Association of Child Caring Agencies Independent Living Conference (OACCA) "On Our Own: Ensuring Success for Youth Transitioning Out of Care" which will be held October 19th, 2007 at the Holiday Inn & Conference Center in Columbus, Ohio. For registration forms, please visit the OACCA web site at www.oacca.org.

ODJFS has allotted a maximum of $30,000 to be used as reimbursement for the cost of the conference registration fee and associated travel for county PCSA personnel, county PCSA foster parent(s) and youth in the custody of the PCSA agency age fifteen to twenty-one who are in receipt of services. Reimbursement will be paid on a first come first serve basis through the JFS 02820 "Monthly Financial Statement-Childrens Services Fund" using financial program code 820 and classification code 24 which will map to line code 2-8020 and funding source 0000. The procedure for reimbursement of costs associated with the aforementioned conference is as follows:

1.Submit an original invoice developed by your county and supporting documentation for reimbursement to: The Office For Children and Families (OCF), P.O. Box 182709, Columbus Ohio 43218-2709, Attention: Dan Shook, post marked no later than January 31, 2008. Note: Identify the conference by name and date on the invoice.

2.Supporting documentation shall include, copies of the PCSA personnel, PCSA foster parent(s) and youth in the custody of the PCSA agency registration form and travel expense reports. Note: Registration fees will not be reimbursed without an accompanying travel expense report as verification of attendance. If staff, foster parents and/or youth travel with someone to the conference, the invoice shall identify the travel expense report of the person in which they traveled with.

3.OCF will date stamp each reimbursement request and promptly submit the request to the Office of Fiscal Services (OFS) for reimbursement by order in which received.

4.OCF will track, via a spread sheet, all reimbursement requests submitted to OFS and will continue to process all requests submitted before January 31, 2008, until such time as the total amount of $30,000 is fully liquidated.

5.Reimbursement requests post marked after January 31, 2008, will not be reimbursed.

6.Reimbursement requests remaining after the allotted $30,000 is fully liquidated will not be reimbursed. Notice of such will be submitted to the county PCSA agencies requesting the reimbursement.

If you have any questions regarding this correspondence, please contact Dan Shook at 614-752-0619 or via email at Shookd@odjfs.state.oh.us