This letter transmits new and amended Ohio Administrative Code (OAC) rules governing the adult protective services (APS) program that are being implemented as a result of the passage of HB 64. The following is a brief explanation of the changes.

OAC rule 5101:2-20-02 entitled “Ohio database for adult protective services (ODAPS)” sets forth the requirements for county departments of job and family services (CDJFSs) or their designated agencies to enter information into the Ohio database for adult protective services, including all elder abuse, neglect, or exploitation referrals received by the CDJFS or its designated agency. This rule also outlines the process and requirements for obtaining access to ODAPS. The rule replaces rule 5101:9-14-02 of the Administrative Code.

OAC rule 5101:2-20-04 entitled “Adult protective services case records” sets forth the requirements for the development of a permanent case record for each adult who is the subject of a referral related to abuse, neglect, or exploitation. This rule has been amended to require a CDJFS, or its designated agency to record all referrals of abuse, neglect, and exploitation received by the agency, including the screening decision for each referral. Amendments to the rule direct the CDJFS, or its designated agency, to document all case activity in the case record which is maintained in the ODAPS system.

INSTRUCTIONS:

The following chart identifies the material that is being removed from and inserted into the Family Children and Adult Service Manual (FCASM).