This letter is to inform private child placing agencies (PCPAs) of changes to the Ohio Administrative Code (OAC) rules governing the case plan and review.

A new rule 5101:2-38-04 was developed to outline the PCPA responsibilities regarding semiannual administrative review of the case plan. Previously, the PCSA and PCPA requirements for completing the semiannual administrative review were contained in rule 5101:2-38-10 Requirements for Completing the Semiannual Administrative Review.

The following is a brief explanation of the changes.

OAC rule 5101:2-38-04 entitled PCPA semiannual review of the case plan is a new rule and identifies the requirements that apply to PCPAs for completing the semiannual review. This rule was developed to outline the PCPA SAR requirements separate and apart from the PCSA requirements as both PCSAs and PCPAs were previously addressed in rule 5101:2-38-10. The PCPA requirements in relation to completing the case review are addressed.

OAC rule 5101:2-38-07 entitled PCPA case plan identifies the requirements that apply to the PCPA for completing the case plan. A substantive change reflects that youth ages 14 and older are to be invited to participate in the case planning. Additionally, the youth may elect to include two individuals who are a support to the youth, but are not the foster parent or caseworker to be invited to develop, implement and review the case plan. This Federal requirement is now reflected in the rule. Another substantive revision is that the parties to the case plan are now identified in the rule. Lastly, the identification of the parties to the SAR is now reflected in the rule.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from and inserted into the Family Children and Adult Service Manual (FCASM).