FCASMTL 371 (Amendment to Ohio Administrative Code Rules)
Family, Children and Adult Services Manual Transmittal Letter No. 371
July 13, 2016
TO: All Family, Children and Adult Services Manual Holders
FROM: Cynthia C. Dungey, Director
SUBJECT: Amendment to Ohio Administrative Code Rules

This letter is to inform public children services agencies (PCSA) of changes to the Ohio Administrative Code (OAC) rules governing the case plan and review.

The following is a brief explanation of the changes.

OAC rule 5101:2-38-01 entitled Requirements for PCSA Case Plan for In-Home Supportive Services without Court Order identifies the requirements for PCSAs for completing an in-home voluntary case plan. Language was added regarding the documentation of contacts.

OAC rule 5101:2-38-05 entitled PCSA case plan for children in custody or under court ordered protective supervision identifies the requirements that apply to the PCSA for completing the case plan. A substantive change reflects that youth ages 14 and older are to be invited to participate in the development, implementation and review of the case plan. Additionally, the youth may elect to include two individuals who are a support to the youth, to be invited to participate in the development, implementation and review of the case plan. These Federal requirements are now reflected in the rule. Lastly, the identification of the parties to the case plan is now contained within the rule.

OAC rule 5101:2-38-09 entitled PCSA Requirements for Completing the Case Review identifies the requirements that apply to the PCSA for completing the case review. The trigger dates were amended to mirror OAC rule 5101:2-38-10. The language as to the purpose of the case review was stricken as it is reflected in the case review tool. The language concerning documentation and supervisory approval of the assessment of safety was clarified.

OAC rule 5101:2-38-10 PCSA Requirements for Completing the Semiannual Administrative Review was revised to address only PCSAs. The PCPA requirements can now be found in rule 5101:2-38-04. The list of individuals to be invited to the SAR was expanded per the Federal requirements. Parties to the SAR were identified for clarity.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from and inserted into the Family Children and Adult Service Manual (FCASM).

LOCATIONREMOVE AND FILE AS OBSOLETE INSERT/REPLACE
SOCIAL SERVICES 5101:2‑38‑01
5101:2‑38‑05
5101:2‑38‑09
5101:2‑38‑10 		5101:2‑38‑01
5101:2‑38‑05
5101:2‑38‑09
5101:2‑38‑10
FORMS JFS 01412
JFS 01412-I 		JFS 01412 (Rev. 7/2016)
JFS 01412-I (Rev. 7/2016)
TRANSMITTAL LETTERS  FCASMTL 371