Prior Effective

Date of Rule

Effective Date

of Rescission

This rule describes the requirements of a child support enforcement agency (CSEA) that elects to collect support payments, the requirements regarding bonding employees, and following recognized accounting standards. This rule has been rescinded and replaced by a new rule with the same rule number and title because more than fifty percent of this rule has been stricken and a comparable amount of new text has been added.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 117.43, 329.01 and 3125.29.

This rule describes exception items and actions the office of child support (OCS) and the child support enforcement agencies (CSEAs) are required to take in order to resolve the problems and subsequently disburse payments. This rule has been rescinded and replaced by a new rule with the same rule number and title because more than fifty percent of this rule has been stricken and a comparable amount of new text has been added.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43, 3121.50, 3123.81 and 3125.03.

Effective Date

of Adopted Rule

This rule describes the requirements of a CSEA that elects to collect support payments, the requirements regarding bonding employees, and following recognized accounting standards.

Changes from the rescinded rule 5101:12‑80‑05.1 include:

• In paragraph (A), added new language requiring each CSEA to elect to accept or not accept payments at the CSEA;
• In paragraph (B), relocated the definition of “CSEA depository account” to paragraph (C);
• In paragraph (B), added new language to describe the requirements of the CSEA to complete the new JFS 07736 “Child Support Enforcement Agency Payment Processing Declaration” form to notify OCS if the CSEA decision is to accept or not accept payments;
• In paragraph (C), added new language to describe the requirements when a CSEA elects to accept cash payments and the requirements to maintain a CSEA depository account;
• In paragraph (D), added new language to specify if a CSEA does not accept payments and how to handle those payments;
• In paragraph (E), added language to specify a misdirected payment and the requirement of forwarding the payment to CSPC;
• In paragraph (F), added language to describe the requirements when a CSEA elects to accept payments; expanded the required notice to persons paying in the lobby: types of payments accepted, conditional credit given to obligor until posted in SETS; relocated language from paragraph (G) to paragraph (F)(3) describing separation of duties when a CSEA employee collects and posts a payment shall not be the employee that balances and prepares the deposits; and relocated language from paragraph (H) to paragraph (F)(4) describing bonding employees;
• Removed the form JFS 07739, “Child Support Payment (CSPC) Check Traveler,” as it will no longer be used and added new language that a log will be maintained at the CSEA.
• In paragraph (G), added new language to specify the requirements the CSEA will follow to forward payments to CSPC.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 117.43, 329.01 and 3125.29.

This rule describes exception items and actions OCS and the CSEAs are required to take in order to resolve the problems and subsequently disburse payments.

Changes from the rescinded rule 5101:12‑80‑05.4 include:

• Removed paragraph (B), “Unprocessable payment” because no CSEA action is required;
• Removed paragraph (B) which caused all subsequent paragraphs to move up alphabetically for the new 5101:12‑80‑05.4 rule;
• In paragraph (B), amended the definition of “Suspense payment” by relocating the word “posted” and added new language to include a payment with conflicting posting identifiers.
• In paragraph (C), amended the definition of “Unidentified payment” to specify it is a payment that can't be systemically applied and requires manual intervention and required a CSEA to immediately take action to resolve an unidentified payment once the necessary action is identified.
• In paragraph (D), amended definition of “Misapplied payment” to include a payment that results in a misallocation; replacing "CSEA error" with "CSEA case management error," and specified it includes: case setup and case update errors or delays, and when the CSEA fails to respond timely to the SDU.
• In paragraph (E), added language to specify that when an incorrect disbursement occurs because of a CSEA error, the CSEA shall cover the fiscal impact of the error.
• In paragraph (F), added language to specify the CSEA will cover the fiscal impact of a Return Deposit Item (RDI) resulting from the CSEA not complying with the vendor payment processing guide.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43, 3121.50, 3123.81 and 3125.03.

Prior Effective

Date of Rule

Effective Date

of Amendment

This rule describes the requirement to process and disburse support payments from a single physical location and contains definitions used in this rule and supplementary rules.

Changes to the rule include:

• In paragraph (A), removed “state disbursement unit” and “support disbursement unit” to add “SDU”;
• In paragraph (C), amended language to clarify definitions;
• In paragraph (C), added definitions for “Recollection account” and “Remitter error.”

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43 and 3121.48.

This rule describes how the date of collection of a support payment is determined.

Changes to the rule include: removed language to clarify the date of collection for a payment and removed “the Ohio department of taxation (ODT).”

This rule is authorized by ORC sections 3121.71 and 3125.25; and amplifies sections 3121.43, and 3121.71.

This rule describes the processes taken to disburse funds and the timeframes required for disbursing support payments.

Changes to the rule include:

• In paragraph (A), amended language to clarify that there must be sufficient information to post a payment and that the information and posting identifiers must not have any conflicts; and replaced “credited” with “applied” for consistency;
• In paragraph (B), amended language to specify that the paragraph is about disbursement time frames;
• In paragraph (C), added language to incorporate Flex Regs requirements in 45 CFR 302.38 regarding to whom payments can be made when the payment is owed to the family.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43, 3121.50, 3123.81 and 3125.03.

This rule describes the actions the CSEA is required to take when a payee requests replacement of a check disbursed by CSPC.

Changes to the rule include: Amended the effective dates of the forms.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC section 3121.43.

This rule describes the purpose and process for establishing and enforcing recoupment accounts.

Changes to the rule include:

• In paragraph (A), amended explanation of recoupment to specify it is used "to recover an incorrect disbursement in order to reimburse an entity that covered the fiscal impact," and to specify that it includes IRS adjustments;
• In paragraph (B), amended language to clarify recoupment cannot be used to issue funds directly to the correct obligee;
• In paragraph (D), replaced "erroneous payment" with "incorrect disbursement" for consistency;
• In paragraph (E), revised effective date of form and moved hanging paragraph to (E)(2);
• In paragraph (H), revised effective date of form;
• In paragraph (J), moved hanging paragraph from (I) to new paragraph (J);
• In paragraph (L), revised to incorporate existing process by form for CSEA to notify PAAR when a recoupment account is to be modified, closed, or deleted; clarifying that a recoupment account may only be deleted when the request is received the same day that the recoupment account was established.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43 and 3123.822.

This rule contains a compilation of forms with their effective or revised effective date, referenced within various rules contained within division 5101:12 of the Administrative Code, but first cited within Chapter 5101:12-80 of the Administrative Code.

Changes to the rule include: Amended the effective dates of forms; added the new JFS 07736 form; and obsoleted the JFS 07739 form.

This rule is authorized under ORC section 3125.25 and amplifies ORC sections 3125.03 and 3125.25.

Prior Effective

Date of Form

Effective Date

of Obsoleting

This form was used by CSEAs, when forwarding payments received by entities to Child Support Payment Central for collection and disbursement.

This form is being obsoleted as this form is no longer used.

Effective

Date of Form

Prior Effective

Date of Form

Effective

Date of Form

The CSEA will submit this form to Payment Analysis & Account Reconciliation (PAAR) in order to request maintenance of a recoupment account.

This form has been revised to update the e-mail address to "FC_MC_REQUESTS@jfs.ohio.gov."

This form provides instructions for the user to complete the JFS 07026.

This form has been revised to spell out "Office of Child Support and Child Support Enforcement Agency" and specified that recoupment accounts can only be deleted on the same day they are created.

The CSEA will submit this form to PAAR in order to request the establishment of a recoupment account.

This form has been revised to remove unnecessary data fields; re-number the existing data fields and to update the email address to “FC_MC_REQUESTS@jfs.ohio.gov.”

This form provides instructions on how to complete the JFS    07031.

This form has been revised to update the instructions to be consistent with the JFS 07031 form.

The CSEA will submit this form to CSPC in order to request a check that was disbursed to a payee voided.

This form has been revised to remove data field “Disbursement account number” data field and re-number the existing data fields.