Background:
Child care providers often request case information to assist
families who are submitting an application for publicly funded child care
(PFCC) and to determine when the provider may expect payment for care provided.
The Ohio Department of Job and Family Services (ODJFS)/county department of job
and family services (CDJFS) is not permitted to provide child care case
information to anyone without permission of the caretaker or their designated
authorized representative.
Implementation:
The JFS 01115 "Publicly Funded Child Care Release of
Information" is now available to assist child care providers with
obtaining child care application information on the families they serve.
Caretakers can submit this form to their CDJFS or through the Ohio Benefits
Self-Service Portal (SSP) to allow their child care provider to receive child
care case information from their county agency and ODJFS. A child care provider
cannot require the family to complete this form as part of their enrollment
process and/or to receive child care.
The following applies to caretakers who submit an application
for PFCC benefits or have entered the recertification process for PFCC
benefits.
|
Scenario
|
Procedure
|
|
When should the caretaker complete the JFS 01115 and submit it?
|
A caretaker may complete the JFS 01115 when a child care provider
accepts their children into their program for care AND their application for
PFCC benefits or recertification has not been completed.
|
|
Why should the caretaker complete the JFS 01115?
| PFCC benefit case information is not
allowed to be shared with anyone outside of ODJFS/CDJFS. The form will grant
permission for child care providers to receive information concerning pending
applications. |
|
How can the JFS 01115 be cancelled?
| The JFS 01115 consent may
be canceled by the caretaker or caretaker’s Authorized Representative at any
time by providing notice in writing to the county agency or through the SSP.
|
|
What information is
ODJFS/CDJFS able to share about the status of an application if your child
care program is listed on the PFCC application and the JFS 01115 has been
submitted by the caretaker?
|
ODJFS/CDJFS
may share the following:
- Primary
caretaker first and last name, address and phone number
- First
and last name and date of birth of children needing care.
- Application
information:
- Application
status,
including denied without PAD (payment after denial) and pending application.
- Verification
documents needed.
- Eligibility
begin and end date.
- Authorization information
|
|
What if the JFS 01115 has been
submitted by the caretaker giving permission for a specific provider to have
access to information, but this specific provider is not listed on the PFCC
application?
| If the
caretaker has already submitted their PFCC application through the SSP and
the provider identified by the family needs to be changed, then the caretaker
can submit a change of provider through the SSP. If the
caretaker has already submitted their PFCC application to the county and the
provider identified by the family needs to be change, then the caretaker will
have to contact the county to report the change in provider, unless their SSP account is already linked to their case in
Ohio Benefits. |
The most recent version of the ODJFS form referenced in this
procedure letter can be accessed through Forms Central.
Please contact the Child Care Policy Help Desk at childcarepolicy@jfs.ohio.gov
or 1-877-302-2347, option 4, if you have any questions.