FAPMTL 18 (Income Maintenance, Workforce, Social Services, and Child Welfare Random Moment Sample (RMS) Time Studies)
Fiscal Administrative Procedure Manual Transmittal Letter No. 18
November 1, 2006
TO: Fiscal Administrative Procedure Manual Holders County Departments of Job and Family Services WIA Fiscal Agents
FROM: Barbara E. Riley, Director
SUBJECT: Income Maintenance, Workforce, Social Services, and Child Welfare Random Moment Sample (RMS) Time Studies

The current Administrative Code rule 5101:9-7-20 "Random moment sample (RMS) time studies" is being rescinded and replaced by Administrative Code rule 5101:9-7-20 "Income maintenance, workforce, social services, and child welfare random moment sample (RMS) time studies." Child support RMS time studies is covered in rule 5101:9-7-23 of the Administrative Code.

The following is a summary of the most significant revisions:

  • Modification of the tagline to specify the program areas affected by the rule changes.
  • Addition of the stand alone workforce investment areas providing direct program services to the RMS process.
  • Clarification of requirements for documentation and comments on observation forms.
  • Timeframe is now referred to as "reporting period" rather than "reporting quarter" to alleviate confusion with calendar quarter.
  • Process for including in the time study certain support staff who also spend a significant amount of time performing direct services. The designation of these staff as time study participants should not be a frequent occurrence and should occur only after careful observation and consideration of their time.
  • Clarification of process to address position vacancies and worker absences.

Upon the effective date of the rule, it will be updated in Chapter 7 - "Fiscal Reimbursement and Reporting" of the Fiscal Administrative Procedure Manual (FAPM) as follows:

  • The new rule 5101:9-7-20 "Income maintenance, workforce, social services, and child welfare random moment sample (RMS) time studies" will replace the rescinded rule 5101:9-7-20 "Random moment sample (RMS) time studies" (APMTL 259).
  • The rescinded rule will become part of the ODJFS Ohio Administrative Code Archive.

Questions regarding this transmittal letter may be directed to your ODJFS fiscal supervisor or the Bureau of County Finance and Technical Assistance at (614) 752-9194.