Appendix A - Verification
of High School Education
Appendix B - Health
Training Courses
Appendix C - Medical
Statement Requirements for In-Home Aides
Appendix D - Professional
Development Training Topics
Appendix E - Standards
for Rehabilitation
(A)What are the
qualifications to be certified as an in-home aide (IHA)?
The in-home aide (IHA) shall complete all application
requirements in accordance with appendix A to rule 5101:2-14-02 of the
Administrative Code and shall is to meet the following qualifications:
(1)Be at least
eighteen years old.
(2)Have completed
a high school education as verified by appendix A to this rule, for those
individuals certified after April 1, 2003.
(3)Be physically,
intellectually and emotionally capable of complying with Chapter 5101:2-14 of
the Administrative Code and performing activities normally related to child
care. These include, but are not limited to, providing meals, dealing with
emergencies in a calm manner, carrying out methods of child guidance and
discipline in a courteous, respectful and patient manner and keeping accurate
records as required by this chapter.
(4)Be currently certified Maintain
documentation of current certification in first aid and cardiopulmonary
resuscitation (CPR) as described in appendix B to this rule.
(5)Maintain documentation of current training in management of
communicable disease as described in appendix B to this rule.
(6)Maintain a documentation of current
training in six-hour child abuse recognition and
prevention as described in appendix B to this rule.
(7)Maintain a copy of the certificate in
his or her files.
(7)If an IHA meets the trainer requirements
in appendix B to this rule for a health training, that person is considered to
meet the health training requirement for that health training pursuant to
paragraphs (A)(4) and (A)(5) of this rule.
(8)Audiovisual or electronic media training
is to not be used to meet the CPR training requirement pursuant to paragraph
(A)(4) of this rule unless there is also an in-person component.
(8)(9) Not be involved in any other employment during
the hours in which care is provided.
(9)(10)Not use or disclose any information
concerning the family receiving publicly funded child care (PFCC) to anyone other than the county agency or the
Ohio department of job and family services (ODJFS), except upon written consent
of the parent.
(10)(11)Submit verification that he or she
meets the medical statement requirements detailed in appendix C to this rule.
(12) The IHA is to have written documentation
on file of current immunization against tetanus, diphtheria, and pertussis
(Tdap) from a licensed physician as defined in Chapter 4731.of the Revised
Code, physician's assistant, advanced practice registered nurse, certified
nurse midwife, certified nurse practitioner or licensed pharmacist. The IHA may
be exempt from the immunization requirement for religious reasons with written
documentation signed by the IHA, and for medical reasons with written
documentation signed by a licensed physician.
(B)What are the
on-going professional development requirements for IHA?
Complete a minimum of six clock hours of
training annually in any of the categories listed in appendix D to this rule
each fiscal year. The fiscal year is defined July first through June thirtieth.
(1)Maintain documentation of completion of
a minimum of six clock hours of training annually in any of the categories
listed in appendix D to this rule each fiscal year. The fiscal year is defined
as July first through June thirtieth.
(2)Health trainings taken pursuant to
paragraph (A) of this rule are not to be used to meet the professional
development training requirements.
(3)Audiovisual or electronic media training
may be used to meet the required six hours of annual training.
(C)What records
are included in a background check?
(1)Bureau of
criminal investigation (BCI) records pursuant to section 5104.013 of the
Revised Code.
(2)Federal bureau
of investigation (FBI) records pursuant to section 5104.013 of the Revised
Code.
(3)National sex
offender registry.
(4)State sex
offender registry.
(5)Statewide
automated child welfare information system (SACWIS) records.
(D)When is a background
check required?
(1)At application.
(2)Every five
years from the date of the most recent background BCI records check.
(E)How is a
background check obtained?
The in-home aide shall is to:
(1)Create a profile in the Ohio professional
registry (OPR) at https://www.occrra.org/opr.
(2)Submit fingerprints electronically
according to the process established by BCI and have the BCI and FBI results
sent directly to ODJFS. Information on how to obtain a background check can be
found at
https://www.ohioattorneygeneral.gov/Business/Services-for-Business/WebCheck.
(1)(3) Complete and submit the
request for a background check for child care in the OPR. JFS 01175 "Reguest for a Background Check for Child
Care" (10/2017) to the Ohio department of
job and family services (ODJFS) or the Ohio
professional development registry (OPR) system generated equivalent,
(2)Submit fingerprints electronically
according to the process established by BCI and have the BCI and FBI results
sent directly to ODJFS. Information on how to obtain a background check can be
found at
http://www.ohioattomeygeneral.gov/Business/Services-for-Business/WebCheck.
(3)Create a profile in the OPR.
(4)An in-home aide certified prior to the
effective date of this rule shall sumbit to ODJFS the JFS 01175 and create a
profile in the OPR by January 1, 2018.
(F)What happens if an individual does not
complete the full background check determination process?
(1)If the individual does not complete both
requirements in paragraphs (E)(2) and (E)(3) of this rule within forty-five
days, the background check process is to end and a determination is not made.
(2)ODJFS will notify the individual and the
county agency that the background check determination process has ended.
(3)The individual is to complete the
requirements of paragraphs (E)(2) and (E)(3) of this rule to restart the
background check determination process.
(F)(G) What if an IHA previously resided in a state
other than Ohio?
(1)ODJFS will
contact any states in which the individual resided in the previous five years
to request the information required in paragraph (C) of this rule.
(2)Any information
received from other states will be reviewed and considered by ODJFS as part of
the background check review pursuant to paragraph (G) (H) of this rule.
(G)(H) What makes an IHA ineligible for certification?
(1)A conviction or
guilty plea to an offense listed in division (A)(5) of section 109.572 of the
Revised Code. unless the individual meets the
rehabilitation criteria in appendix E to this rule.
(a)Section 109.572
of the Revised Code requires that this rule applies to records of convictions
that have been sealed pursuant to section 2953.32 of the Revised Code.
(b)A conviction of
or a plea of guilty to an offense listed in division (A)(5) of section 109.572
of the Revised Code is not prohibitive if the individual has been granted an
unconditional pardon for the offense pursuant to Chapter 2967. of the Revised
Code or the conviction or guilty plea has been set aside pursuant to law. For
purposes of this rule. "unconditional
pardon" includes a conditional pardon with respect to which all conditions
have been performed or have transpired.
(2)Being
registered or required to be registered on the national or state sex offender
registry or repository.
(3)The IHA is
identified in SACWIS as the perpetrator for a substantiated finding of child
abuse or neglect in the previous ten years from the date of the background check on the
JFS 01175 or the IHA has had a child removed from their home in the
previous ten years pursuant to section 2151.353 of the Revised Code due to a
court determination of abuse or neglect caused by the IHA.
(H)(I) What happens after ODJFS
completes the background check on an the IHA requests the background check and submits fingerprints
through a webcheck location?
(1)The county
agency will receive the current JFS 01176
"Program Notification of Background Check Review for Child Care" (10/2017) from ODJFS.
(a)For an IHA
eligible for employment
certification, the county agency shall keep the JFS 01176 on file if the individual is certified not
available in the OPR.
(b)For an IHA not
eligible for employment
certification, the county agency shall deny the certification pursuant
to rule 5101:2-14-06 of the Administrative Code immediately upon receipt of the
JFS 01176.
(2)The IHA will
receive the JFS 01177 "Individual Notification of Background Check Review
for Child Care" (10/2017) from the ODJFS.
(a)If the IHA
believes the information received is not accurate, the IHA may directly contact
the agency that contributed the questioned information.
(b)If the IHA
disagrees with the decision made by ODJFS, a JFS 01178 "Request for Review
of Background Check Decision for Child Care" (10/2017)
shall be completed to request a review of the decision.
The JFS 01178 is to be submitted within fourteen business days from the date on
the JFS 01177.
(I)(J) What happens after an IHA submits a JFS 01178
to ODJFS?
If an IHA requests a review of a background check decision
pursuant to paragraph (H)(2)(b)(I)(2)(b) to this rule:
(1)An IHA who is
certified shall not serve children during the review.
(2)Once a
determination is made, ODJFS will send provide an updated JFS 01176 to the county agency and
an updated JFS 01177 to the IHA.
(3)If the IHA is
determined to be eligible for employment, the county agency may allow the IHA
to be certified and shall keep the updated JFS 01176 on file pursuant to
paragraph (H)(1)(a)
(I)(1)(a) to this rule.
(J)(K) What are the background check requirements
when an IHA adds a family or changes the family associated with the
certification?
(1)Only the request for a background check for child care in the OPR JFS 01175 is required if the IHA meets all of the
following:
(a)The iIHAIHA has a current
background check determination by ODJFS completed in the previous five years
pursuant to this rule.
(b)The IHA has
been employed by a licensed child care center, licensed type A home, licensed type
B home, approved day camp, a preschool or school-age program approved to
provide publicly funded child care PFCC or certified as an in-home
aide IHA or was a resident of a licensed type A
home or licensed type B home in the previous one hundred eighty
consecutive days.
(2)Upon receipt of
the updated JFS 01175
request, ODJFS will send provide the JFS 01177 01176 based on the existing background check
determination to the county agency.
Effective: 10/29/2021
Five Year Review (FYR) Dates: 7/28/2021 and 10/29/2026
Certification: CERTIFIED ELECTRONICALLY
Date: 10/05/2021
Promulgated Under: 119.03
Statutory Authority: 5104.013, 5104.019
Rule Amplifies: 5104.013, 5104.019
Prior Effective Dates: 04/01/1982, 05/20/1983, 10/01/1983,
09/01/1986, 02/15/1988, 05/01/1989, 07/01/1995, 03/15/1996, 10/15/1996,
10/01/1997 (Emer.), 12/30/1997, 01/01/2001, 04/01/2003, 08/14/2008, 08/03/2013,
01/01/2014, 11/01/2015, 12/31/2016, 10/29/2017