(A)On behalf of the In accordance with section 5101.1414 of the Revised Code, the Ohio department of job and family services (ODJFS), the adoption assistance connections (AAC) to age twenty-one representative shall be responsible for the administration of the adoption assistance connections (AAC) to age twenty-one program. The AAC representative shall enter into a JFS 00148 "Adoption Assistance Connections to age Twenty-One Agreement" (12/2017) with the adoptive parents of an eligible adopted young adult. The JFS 00148 will be referred to as the AAC agreement.For the purposes of AAC, an adopted young adult is defined as a person that was adopted at age sixteen or seventeen and was in the permanent custody of an Ohio public children services agency (PCSA) and the adopted young adult attained the age of sixteen before the Title IV-E adoption assistance agreement became effective. The adopted young adult is to meet one of the eligibility requirements pursuant to rule 5101:2-51-02 of the Administrative Code.

(B)ODJFS is responsible for ensuring the proper administration of funds both allocated or reimbursed.

(1)In accordance with federal requirements, ODJFS may not add any language to the AAC agreement that makes the AAC agreement subject to the availability of state funds.

(2)ODJFS is responsible for the full non-federal share.

(C)The AAC representative ODJFS shall be responsible for:

(1)Determining initial and continuing eligibility for the AAC program pursuant to rule 5101:2-51-02 of the Administrative Code.

(2)Maintaining a separate AAC case record for each program eligible adopted young adult for whom ODJFS has entered into an AAC agreement.

(3)Service planning to include:

(a)AAC case management to include initial and ongoing eligibility determination of all AAC applications and redeterminations, coordination of subsidy payments, coordination of medicaid coverage, and denial and termination of subsidy payments and medicaid coverage, as applicable.

(b)Referral for post-finalization adoption services.

(D)For the purposes of the AAC, an adopted young adult is defined as a person that was adopted at age sixteen or seventeen and was in the permanent custody of an Ohio public children services agency (PCSA) and the adopted young adult attained the age of sixteen before the Title IV-E adoption assistance agreement became effective. The adopted young adult must meet one of the following eligibility requirements pursuant to rule 5101:2-51-02 of the Administrative Code.

(E)(D) The AAC representative ODJFS shall provide and assist the adoptive parent(s) of an adopted young adult with a JFS 00147 "Adoption Assistance Connections (AAC) to Age Twenty-One Application" (12/2017) and the JFS 04059 "Explanation of State Hearing Procedures." (rev. 1/2015).

(F)(E)  The adoptive parent(s) shall submit the JFS 00147 and verification of eligibility to the AAC representativeODJFS.

(F)ODJFS is to enter into a JFS 00148 "Adoption Assistance Connections to Age Twenty-One Agreement" with the adoptive parent(s) of an eligible adopted young adult. The JFS 00148 will be referred to as the AAC agreement.

(G)For an adopted young adult with an AAC agreement in effect who moves out-of-state or resides out-of-state, the AAC representative ODJFS shall follow the interstate compact on adoption and medical assistance (ICAMA) rule 5101:2-44-05.2 of the Administrative Code. The AAC representative ODJFS may ask the children services agency (CSA) in the new state to document the present situation of the adoptive parent(s) and to assist the adoptive parent(s) in completing all required forms.

(H)The AAC agreement remains in effect even though the adoptive parent(s) and the adopted young adult move to another county, or state, or country. The responsibility for management of the adoption assistance (AA) connections (AAC) case remains with the AAC representative ODJFS as the agency that entered into the AAC agreement prior to the move.

(I)If the adoptive parent(s) and the adopted young adult for whom an Ohio-executed AAC agreement is in effect reside in or move to another state, the adopted young adult will be provided Title XIX (medicaid) and Title XX (social service block grant) services by the state in which the adopted young adult resides. If any of the Title XX services specified in the AAC agreement are not available in the state where the adopted young adult resides, the AAC representative ODJFS shall be responsible for providing or securing those services.

(1)The adopted young adult will be provided with Title XX services, as specified in the AAC agreement by the county where the adopted young adult resides.

(2)Nothing shall prohibit the adoptive parent(s) of an adopted young adult for whom an AAC agreement is in effect from seeking Title XX services available in the Title XX social service plan in the county of residence, even if the services are not already specified in the AAC agreement. The adoptive parent(s) may:

(a)Apply for the Title XX services in the county where the adoptive parent(s) resides; and

(b)Seek to amend the child's AAC agreement.

(J)The case record shall include the following information, when applicable:

(1)The AAC representative's ODJFS's actions in determining eligibility for AAC.

(2)A copy of the signed JFS 00147 and all amendments.

(3)A copy of the signed AAC eligibility determination shall be uploaded in the statewide automated child welfare information system (SACWIS).

(4)(3)   A copy of the signed JFS 00148.

(4) A copy of parental responsibility eligibility documentation.

(5)A copy of the ODM 6612 "Health Insurance Information Sheet." (rev. 9/2016).

(6)A copy of state mediation conference, state hearing, administrative appeal and judicial review filings.

(7)If applicable, a A copy of the JFS 01470 "Adoption Assistance State Mediation Conference Request." (rev. 1/2014).

(8)A copy of the interstate compact and adoption medical assistance forms.

(9)A copy of all required criminal record checks if not obtained by the PCSADocumentation verifying completion of all required adoptive parent criminal record checks obtained by the PCSA prior to adoption finalization.

(10) A copy of adopted young adult eligibility documentation of education, employment, or programs to remove barrier to employment.

(11) A copy of adoption assistance connections to age twenty-one (AAC) disability verification form(s).

(12) A copy of the JFS 01453 "Adoption Assistance (AA) Agreement" in effect with the PCSA at the time of adoptive placement of the adopted young adult.

(13) A copy of the JFS 00149 "Title IV-E Adoption Assistance Connections to Age Twenty-One Semi-Annual Assurance of Parental Responsibility and Eligibility for Continued Medicaid Coverage."

(14) A copy of the JFS 00150 "Title IV-E Adoption Assistance Connections to Age Twenty-One Adopted Young Adult Semi-Annual Assurance of Parental Responsibility and Eligibility for Continued Medicaid Coverage".

(15) A copy of JFS 07334 "Notice of Denial of Your Application for Assistance."

(16) A copy of adoption assistance connections to age twenty-one (AAC) notice of eligibility approval form(s).

(17) A copy of adoption assistance connections to age twenty-one (AAC) notice of redetermination form(s).

(18) A copy of adoption assistance connections to age twenty-one (AAC) notice of continued approval form(s).

(19) A copy of adoption assistance connections to age twenty-one (AAC) notice of termination form(s).

(K)In accordance with rule 5101:2-33-23 of the Administrative Code, the AAC case record shall be permanently maintained.

Effective: 2/1/2020

Five Year Review (FYR) Dates: 1/10/2023

Certification: CERTIFIED ELECTRONICALLY

Date: 12/30/2019

Promulgated Under: 119.03

Statutory Authority: 5101.1414

Rule Amplifies: 5101.1411, 5101.1412, 5101.1413, 5101.1414

Prior Effective Dates: 01/10/2018