(A)What is the reapplication recertification process?
The reapplication recertification process is a periodic review and
confirmation that the assistance group continues to meet all of the eligibility
requirements of the program under whichthat benefits are being issued.(B) When is a reapplication
recertification of eligibility required?
(1)Every twelve
months for disability financial assistance (DFA) and
Ohio works first (OWF) assistance groups not included in paragraph (B)(2) of
this rule.
(2)OWF assistance
groups under a three-tier sanction who sign the JFS 03804 "Ohio Works
First/Food AssistanceSupplemental
Nutrition Assistance Program (SNAP) Sanction Compliance Agreement"
(rev. 8/201311/2016)
or the statewide automated eligibility system generated equivalent form and if when it is received by
the county agency on or before the last day of the sanction period as set forth described in
rule 5101:1-3-15 of the Administrative Code are not required to complete a reapplicationrecertification.
(3)Six months for refugee cash assistance
groups.
(4)(3) Four, five, six or twelve months for DFA or OWF assistance groups who are:
(a)Expecting a
change that would make them ineligible to receive cash assistance;
(b)Migrant farm
workers; or
(c)Homeless.
(5)(4) Twenty-four months for child only assistance
groups receiving OWF.
(6)(5) The inability to complete the reapplication recertification within
the prescribed length of time shall not interfere with the prompt payment of
benefits or be the basis for termination unless the assistance group fails to
cooperate with the reapplicationrecertification.
(C)What is the
responsibility of the county agency in the reapplicationrecertification process?
The county agency is responsible for:
(1)Conducting an
interview;
(2)Informing the
assistance group of its required involvement and cooperation in the reapplicationrecertification
process;
(3)Providing
assistance in securing verifications and completing the voter registration
forms if when requested;
(4)Providing an
interpreter at no charge to assistance groups with limited English proficiency;
(5)Obtaining
verification of information that is new, has changed or is subject to change;
(6)Reviewing
basic eligibility factors and explaining rights and reporting responsibilities;
(7)Requesting a current medical statement
in accordance with rule 5101:1-5-20 of the Administrative Code from a member of
an assistance group not already in receipt of DFA and who is now alleging to be
unable to engage in any substantial gainful activity by reason of any medically
determinable physical or mental impairment that can be expected to result in
death or that has lasted or can be expected to last for a continuous period of
not less than nine months;
(8)(7) Completing the reapplicationrecertification in a timely manner;
(9)Ensuring that when the individual
continues to meet all other DFA eligibility requirements as described in
Chapter 5101:1-5 of the Administrative Code, the county agency shall continue
DFA eligibility for the individual while the continuing disability review is
ongoing;
(10)(8)Updating all files upon completion
of the reapplicationrecertification
process; and
(11)(9)Complying with rule 5101:9-2-02 of
the Administrative Code and the Americans with Disabilities Act (ADA) (1990)
plan adopted by the county agency in accordance with rule 5101:9-2-02 of the
Administrative Code. This includes, but is not limited to, providing the
assistance group with an explanation of their rights under the ADA and offering
additional screening to any work eligible individual that discloses, has, or
appears to have a physical or mental condition that substantially limits one or
more major life activities.
(D)How is a reapplicationrecertification
completed?
(1)The county
agency shall conduct a reapplicationrecertification with a member of the assistance group
or its authorized representative through:
(a)Telephone
interview; or
(b)Face-to-face
interview.
(2)Telephone
interview
(a)A telephone
interview may be conducted instead of a face-to-face interview.
(b)The county
agency does not need to determine whether a hardship exists.
(c)The telephone
interview notice shall be mailed in advance with the date, time and telephone
number that the county agency worker will use to contact the assistance group.
(d)The county
agency worker will gather the same information and verifications and take the
same actions during the telephone interview as during a face-to-face interview.
(e)Once
completed, the county agency worker shall provide the assistance group the
following documents:
(i)JFS 07501
"Program Enrollment and Benefit Information" (rev. 11/20144/2018);
(ii)JFS 07204
"Request to Reapply for Cash and Food Assistance" (rev. 1/201310/2018); and
(iii)JFS 07217
"Voter Registration Notice of Rights and Declination" (8/2009) or the
statewide automated eligibility system generated equivalent.
(f)For statewide
automated eligibility system purposes, the signature date is the date that the
county agency receives the signed JFS 07204 or its
telephonic or electronic equivalent.
(g)To expedite
the reapplicationrecertification
process, the county agency may send the documents identified in paragraph
(D)(2)(e) of this rule with the interview appointment letter.
(h)The reapplicationrecertification
is not considered complete until all of the required documents are returned by
the assistance group excluding the JFS 07501 and the JFS 07217 which that are not
required to be returned. This includes all of the documents listed on the JFS
07105 "Application/Reapplication Verification
Request Checklist" (rev. 10/2016).
(3)Face-to-face
interview
(a)The county
agency shall conduct a face-to-face interview ifwhen:
(i)The
assistance group or authorized representative requests a face-to-face
interview;
(ii)The
assistance group or authorized representative does not have a telephone; or
(iii)The county
agency worker determines that it is appropriate in order to resolve eligibility
determination issues for the assistance group.
(b)If When the reapplicationrecertification
interview is conducted as a face-to-face interview, the provisions set forth described in
paragraphs (D)(2)(e) and (D)(2)(h) of this rule are applicable, with the
exception of the completion of the JFS 07204.
(4)Availability
of the statewide automated eligibility system
When the statewide automated eligibility
system is down or unavailable for an extended period of time, the JFS 01846,
"Case Worksheet: Cash, Food Stamps and Medical Assistance Interview"
(rev. 5/2005) shall be used.
(a)If the statewide automated eligibility
system is down or unavailable for an extended period of time, the JFS 01846,
"Case Worksheet: Cash, Food Stamps and Medical Assistance Interview"
(rev. 5/2005) shall be used.
(b)The JFS 01846 is completed by the
worker and the recipient shall be given the opportunity to review and sign the
JFS 01846. The information on the JFS 01846 is then entered into the statewide
automated eligibility system at a later date.
(E)What is
considered a failure to cooperate in the reapplicationrecertification process?
Failure to cooperate in the reapplicationrecertification process and the verification
requirements shall result in a termination of OWF,OWF DFA or RCA. Failure
occurs:
(1)When the
information/verification is not provided after the county agency properly
advised what information/verification is needed to determine eligibility
provided no request for assistance in obtaining information/verification is
received by the county agency;
(2)When the
county agency is not given necessary information to assist in obtaining the
verification needed to determine eligibility; or
(3)When the
assistance group fails to participate in a scheduled reapplicationrecertification interview.
(F)Reinstatement
of benefits
(1)County
agencies can reinstate benefits for assistance groups that have terminated for
failure to provide required verifications or take a required action.
(2)The county
agency shall reopen an assistance group that has been proposed for termination
without requiring a new application when the required verifications are
provided or actions are taken within thirty days of the benefit termination
date.
(3)The county
agency shall prorate the assistance group's benefits beginning the day the
verifications were received or the action was taken.
(4)The assistance
group has the option to refuse the pro-rated benefit.
Effective: 1/1/2019
Five Year Review (FYR) Dates: 10/1/2019
Certification: CERTIFIED ELECTRONICALLY
Date: 12/17/2018
Promulgated Under: 119.03
Statutory Authority: 5101.02, 5101.49, 5107.03, 5107.05
Rule Amplifies: 5101.02, 5101.49, 5107.05, 5107.16
Prior Effective Dates: 08/01/1975, 10/01/1975, 12/31/1977,
09/01/1982, 09/24/1983, 08/01/1984, 10/20/1984, 11/01/1984, 12/01/1984 (Emer.),
02/10/1985, 08/01/1986 (Emer.), 10/03/1986, 10/01/1987 (Emer.), 12/24/1987,
04/01/1988 (Emer.), 06/30/1988, 07/01/1988 (Emer.), 09/01/1988, 09/24/1988,
10/01/1988 (Emer.), 12/20/1988, 12/01/1989, 04/01/1991 (Emer.), 06/01/1991,
10/01/1991 (Emer.), 12/01/1991, 04/01/1992, 07/01/1992, 01/01/1993, 05/01/1993,
03/01/1994 (Emer.), 04/18/1994, 01/01/1995, 07/01/1995, 05/01/1997, 10/01/1997
(Emer.), 10/30/1997, 07/01/1998, 10/01/1999, 05/04/2000, 05/02/2005,
07/01/2008, 05/01/2009, 01/01/2010, 04/01/2010, 07/01/2011, 10/01/2014,
10/01/2016