(A)"Absent day"
means any day that a child is authorized and scheduled to be in the care of the
provider, but is not in attendance, and child care would have been provided had
the child been present with the provider.
(B)"Adult"
means an individual who is age eighteen or older.
(C)"Authorization"
means the hours that a county agency determines that a child may receive publicly
funded child care from an eligible provider chosen by the caretaker. The authorization
shall be reasonably related to the number of hours of the caretaker's qualifying
activities.
(D)"Automated child care system"
means the automated electronic child care system that tracks attendance and calculates
payments for publicly funded child care.
(D)"Back swipe period" means the
time period that includes the current week of service plus the previous two weeks.
(E)"Border state
child care provider" means a child care provider who is licensed, certified,
or otherwise approved by the border state to provide child care services. A border
state child care provider may provide publicly funded child care only to a recipient
who resides in an Ohio county.
(F)"Caretaker"
means the father or mother of a child, an adult who has legal custody of a child,
an adult who is the guardian of a child, or an adult who stands in loco parentis,
as defined in this rule, with respect to a child and whose presence in the home
is needed as the caretaker of the child. Caretaker has the same meaning as "caretaker
parent" as defined in section 5104.01 of the Revised Code.
(G)"Child"
means an infant, toddler, preschool child, or schoolschool-age child up to age eighteen.
(H)"Child care"
per section 5104.01 of the Revised Code means all of the following:
(1)Administering to
the needs of infants, toddlers, preschool-age children and school-age children outside
of school hours;
(2)By persons other
than their parents, guardians, or custodians;
(3)For any part of
the twenty-four-hour day; and
(4)In a place other
than a child's own home, except that an in-home aide provides child care in the
child's own home.
(I)"Designee/Sponsor" means the
individual designated by the caretaker to record attendance for a child receiving
publicly funded child care at an authorized provider.
(1)The caretaker shall not designate a child
who is an infant, toddler or preschool child.
(2)The caretaker shall not designate the authorized
provider or anyone acting in any capacity for the provider.
(3)A school-age child that is a designee/sponsor
may only track attendance for themselves and other school-age children authorized
on the same case and to the same provider.
(I)(J) "Eligibility period" means a period
of at least twelve months that a family is determined eligible for publicly funded
child care benefits, or the period until the family no longer meets eligibility
requirements or requests termination. The family's eligibility period shall end
on the first Saturday after the last day of the twelfth month of eligibility unless
the last day of the month is a Saturday.
(J)(K) "Eligible provider" means a child care
provider who is eligible to receive public funds in accordance with Chapter 5104.
of the Revised Code, has completed the provider agreement with the Ohio department
of job and family services (ODJFS) and has entered all required information in the
provider portal. An eligible provider includes all of the following:
(1)A licensed child
care center.
(2)A licensed type
A child care home.
(3)A licensed type
B child care home.
(4)A certified in-home
aide.
(5)A licensed school
child care center.
(6)A licensed preschool
program.
(7)A licensed school
child program.
(8)An approved child
day camp as defined in rule 5101:2-18-01 of the Administrative Code.
(9)A border state child care provider.
(K)(L) "Head Start program" means a comprehensive
child development program that receives federal funds distributed under the "Head
Start Act" 95 Stat. 499 (1981) which includes early head start.
(L)(M) "Income" means gross income, as defined
in rule 5101:2-16-34 of the Administrative Code.
(M)(N) "Infant" means a child under eighteen
months of age.
(N)(O) "In loco parentis" means an adult who
is the caretaker of a child, including a relative, foster parent or stepparent,
who is charged with the rights, duties and responsibilities of a parent and whose
presence in the home is needed to perform these rights, duties and responsibilities.
(O)(P) "Minor parent" means a caretaker who is
under age eighteen.
(P)"Point of service (POS)" means
an electronic device at the child care provider's location that records a child's
time and date of attendance.
(Q)"Preschool
child" means a child who is three years old or older but is not a school child.
(R)"Professional development day"
means a day in which a provider would normally provide child care for currently
enrolled and scheduled children, but has closed to the public so that the provider
and/or child care staff may undergo training meant to improve their professional
knowledge, competence, skill and effectiveness as child care professionals.
(R)(S) "Publicly funded child care" is the care
of infants, toddlers, preschool children, and schoolschool-age children under age thirteen by an eligible provider.
Publicly funded child care is paid, wholly or in part, with federal or state funds,
including funds available under the child care block grant act Title IV-A, and Title
XX, distributed by ODJFS.
(S)(T) "SchoolSchool-age child" means a child who is enrolled in
and attending a grade of kindergarten or above or who is of compulsory school age
as defined in section 3321.01 of the Revised Code, but is less than eighteen years
old.
(T)(U) "School hours" means the standardized
hours of school as determined by ODJFS.
(V)"School not in session" means
a day during the ODJFS defined school year when a school-age child is not able to
attend school due to an official school closure.
(U)(W)"Special needs" means providing
child care services to a child who is under eighteen years old who does not function
according to age appropriate expectations in one or more of the following areas
of development: social/emotional, cognitive, communication, perceptual-motor, physical,
or behavioral development, or the child has chronic health issues. The child's delays/conditions
affect development to the extent that the child requires special adaptations, modified
facilities, program adjustments or related services on a regular basis in order
to function in an adaptive manner.
(V)(X) "Step up to quality (SUTQ)" means the
tiered quality rating system for licensed child care programs in Ohio.
(W)(Y) "Temporary absence" is when a caretaker
is out of the home for up to forty-five consecutive days with a definite plan to
return to the household.
(X)(Z) "Toddler" means a child who is at least
eighteen months of age but is less than three years of age.
(Y)(AA)"Week" is the seven-day period
from twelve a.m. Sunday to eleven fifty-nine p.m. Saturday.
Effective: 12/16/2018
Five Year Review (FYR) Dates: 3/7/2018 and 12/16/2023
Certification: CERTIFIED ELECTRONICALLY
Date: 12/06/2018
Promulgated Under: 119.03
Statutory Authority: 5104.38, 5104.34, 5104.30
Rule Amplifies: 5104.01, 5104.30, 5104.34, 5104.38
Prior Effective Dates: 02/11/1982, 09/01/1986, 05/01/1989 (Emer.),
09/28/1989, 04/01/1990 (Emer.), 06/22/1990, 07/01/1990 (Emer.), 09/30/1990, 05/01/1991
(Emer.), 07/29/1991, 11/01/1991 (Emer.), 01/20/1992, 03/02/1992 (Emer.), 07/30/1992,
01/01/1994, 10/01/1997 (Emer.), 12/30/1997, 02/22/2002, 06/09/2003, 07/01/2005 (Emer.),
10/01/2005, 02/01/2007, 10/21/2009, 03/28/2010, 08/28/2011, 05/04/2014, 07/10/2015,
09/28/2015