(A)       What are the emergency and disaster plan requirements for an approved child day camp?

The approved child day camp shall develop a written emergency and disaster plan and make it available to all child day camp staff members and employees.

(1)       The plan shall include procedures that will be used to prepare for and respond to the following types of emergency or disaster situations:

(a)       Weather emergencies and natural disasters which include severe thunderstorms, tornadoes, flash flooding or earthquakes.

(b)       Emergency outdoor or indoor lockdown or evacuation due to threats of violence which includes active shooter, bioterrorism or terrorism.

(c)        Emergency or disaster evacuations due to hazardous materials and spills, gas leaks or bomb threats.

(d)       Outbreaks, epidemics or other infectious disease emergencies.

(e)       Loss of power, water or heat.

(f)        Other threatening situations that may pose a health or safety hazard to the children at the day camp.

(2)       The disaster plan shall include details for:

(a)       Shelter in place or evacuation, how the approved child day camp will care for and account for the children until they can be reunited with the parent.

(b)       Assisting children with special needs and/or health conditions.

(c)        Reunification with parents.

(i)         Emergency contact information for the parents and the approved child day camp.

(ii)        Procedures for notifying and communicating with parents regarding the location of the children if evacuated.

(iii)       Procedures for communicating with parents during loss of communication, including loss of phone service or internet availability.

(d)       The location of supplies and procedures for gathering necessary supplies for children if required to shelter in place.

(e)       What to do if a disaster occurs during the transport of children or when on a field trip or routine trip.

(f)        Training of staff or reassignment of staff duties as appropriate.

(g)       Updating the plan on a yearly basis.

(h)       Contact with local emergency management officials.

(B)       What is a serious incident?

(1)       Death of a child at the approved child day camp.

(2)       A child receives a bump or blow to the head that requires first aid or medical attention.

(3)       An incident, injury or illness which requires a child to be removed by the parent or emergency services from the day camp for medical treatment, professional consultation or transportation for emergency treatment.

(a)       If a child is transported for emergency treatment the child's health and medical records required by rule 5101:2-18-11 of the Administrative Code shall accompany the child.

(b)       The child day camp administrator or child day camp staff member shall stay with the child until the parent assumes responsibility for the child's care.

(4)       An unusual or unexpected incident which jeopardizes the safety of a child or employee of an approved child day camp.

(C)       What does the approved child day camp do if there is a serious incident?

The approved day camp shall:

(1)       Log in to https://oclqs.force.com by the next business day to report the incident as described in paragraph (B) of this rule, and complete the JFS 01156 "Serious Incident Reporting for Child Care" (rev. 10/2017). This notification does not replace reporting to the public children services agency (PCSA) if there are any concerns of child abuse and/or neglect as required by rule 5101:2-18-09 of the Administrative Code.

(2)       Notify in writing the parents of the child(ren) involved in the serious incident. A copy of the completed JFS 01156 may be given to the parent or the person picking up the child to meet this notification requirement.

(D)       What are the specific procedures the approved day camp needs to follow for standard precautions?

(1)       Blood spills shall be treated cautiously and decontaminated promptly. Disposable vinyl gloves shall be worn during contact with blood or bodily fluids which contain blood, such as vomit or feces in which blood can be seen.

(2)       Surfaces contaminated with blood or bodily fluids containing blood shall first be cleaned with hot, soapy water and then sanitized with an appropriate bleach solution which is prepared on a daily basis according to product guidelines, or other acceptable disinfectant solution which is environmental protection agency (EPA) rated as hospital disinfectant with a label claim for mycobactericidal activity.

(3)       Disposal of materials that contain blood requires a sealable, leakproof plastic bag or double bagging in plastic bags that are securely tied.

(4)       Non-disposable items, such as clothing that contains blood, shall be placed in a sealable, leakproof plastic bag or double bagged in plastic bags that are securely tied and sent home with the child.

(5)       Sharp items used for procedures on children with special care needs, such as lancets for finger sticks or syringes, require a disposable container called a "sharps container." This is a container made out of durable, rigid material which safely stores the lancets or needles until the parent can take them home for disposal. Sharps containers must be stored out of the reach of children.

Effective: 4/16/2018

Five Year Review (FYR) Dates: 04/16/2023

Certification: CERTIFIED ELECTRONICALLY

Date: 03/29/2018

Promulgated Under: 119.03

Statutory Authority: 5104.21, 5104.22

Rule Amplifies: 5104.22, 5104.21