Appendix A - Required Documents for an Application for Certification as an In-Home Aide
(A) What is the
application process to become a certified in-home aide (IHA)?
A resident of Ohio who wishes to become an IHA in order to
provide publicly funded child care shall:
(1) Complete a
professional registry profile for the in-home aide applicant through the Ohio
professional registry (OPR) at https://www.occrra.org/opr.
(2) Register
online through the OPR and complete the required orientation training. The
orientation training shall have been taken within the two years prior to the
application to become an IHA.
(3) Complete and
submit an application online in the Ohio child licensing and quality system
(OCLQS) at http://oclqs.force.com.
(a) An application
is considered to be complete when the applicant has uploaded all documentation
outlined in appendix A to this rule. Applications that
are not complete within ninety days shall be denied.
(b) Any application submitted without
complete and accurate information will need to be amended with complete and
accurate information before being certified.
(c) The application will be deleted if the
in-home aide is not ready to be certified after twelve months.
(b) An application that is missing only the
results of the bureau of criminal investigation (BCI) and/or federal bureau of
investigation (FBI) criminal records check is exempt from the ninety day
timeline. All other information shall be complete and on file with the county
agency to qualify for this exemption.
(c)(d) The IHA shall comply with a pre-certification
visit.
(B) What is a
valid IHA certificate?
(1) A certificate
is valid only for the IHA, child's home and maximum number of children
designated on the certificate.
(2) The
certificate is valid for two years, unless one of the following occurs:
(a) The parent
moves to a new address.
(b) The IHA
notifies the county agency either verbally or in writing of his or her
voluntary withdrawal from certification.
(c) The
certificate is revoked pursuant to rule 5101:2-14-06 of the Administrative
Code.
(C) What are the
requirements once a certificate has been issued?
(1) At the time
the county agency issues the certificate, the certified IHA shall complete and
submit a provider agreement and all information required in the provider portal
at http://jfs.ohio.gov/cdc/CCIDS.stm. This information shall be submitted
before the first day publicly funded child care services are provided.
(2) The IHA shall
have the certificate on file in the child's home at all times.
(3) The IHA shall
comply with at least one unannounced inspection each fiscal year.
(D) What are the
requirements if the parent and child move to a new address?
(1) The certified
IHA or the parent shall notify the county agency at least ten days prior to the
parent moving to a new address.
(2) Upon
completion of a new inspection, the county agency shall issue a new certificate
for the new address and the original certification period shall be maintained.
(E) What are the
requirements to renew an IHA certificate?
(1) Prior to the
expiration of the certification period, the IHA shall:
(a) Complete and
submit the application in OCLQS.
(b) Complete the
required orientation training (at each renewal).
(2) If the IHA
does not submit the application by the end of the certification period, the
certificate will be closed.
(F) Is an IHA an
employee of the county agency or the Ohio department of job and family
services?
An individual certified by the county agency as an IHA to
provide publicly funded child care services is an independent contractor and is
not an employee of the county agency that issued the certificate or the Ohio department of job and family services (ODJFS)ODJFS.
Effective: 10/29/2017
Five Year Review (FYR) Dates: 12/31/2021
Certification: CERTIFIED ELECTRONICALLY
Date: 10/12/2017
Promulgated Under: 119.03
Statutory Authority: 5104.019
Rule Amplifies: 5104.019
Prior Effective Dates: 4/1/82, 5/20/83, 9/1/86, 2/15/88, 5/1/89,
11/1/91 (Emer.), 1/20/92, 7/1/95, 10/15/96, 10/1/97 (Emer.), 12/30/97, 4/1/03,
1/1/07, 8/14/08, 12/01/09, 11/15/10, 7/1/11, 8/3/13, 1/1/14, 12/31/16