(A) What is a referral?
(1) A referral is the act of directing an
individual to the lead agency no later than seven calendar days from when the
individual is required or volunteers to participate as described in paragraph
(B) of rule 5101:14-1-02 of the Administrative Code in the comprehensive case
management and employment program (CCMEP).
(2) A referral shall take place for Ohio
works first (OWF) work-eligible individuals as described in paragraph (B)(2) of
rule 5101:1-2-01 of the Administrative Code.
(B) How is funding eligibility determined?
The lead agency shall ensure that the JFS
03002 "WIOA Youth Program Eligibility Application" (rev. 10/2017) or
its Ohio workforce case management system (OWCMS) generated equivalent is
completed prior to the comprehensive assessment for each mandatory or voluntary
individual. The lead agency shall use the JFS 03002 to determine if the
individual is eligible to receive funding through Workforce Innovation and Opportunity
Act (2014) (WIOA) and temporary assistance for needy families (TANF).
(1) An individual shall be determined
eligible to receive services in CCMEP funded by WIOA when that individual is
either an in-school youth or out-of-school youth as defined in rule
5101:14-1-01 of the Administrative Code.
(2) An individual shall be determined
eligible to receive services in CCMEP funded by TANF when that individual:
(a) Has (or has applied for) a social
security number;
(b) Is a United States citizen or non-citizen
national or qualified alien as those terms are defined in rule 5101:1-2-30 of
the Administrative Code;
(c) Does not owe any of the cost of
fraudulent TANF assistance paid to the individual;
(d) Has been afforded the opportunity to
register to vote;
(e) Has gross income in the previous thirty
calendar day period of less than two hundred per cent of the federal poverty
level; and
(f) Is one of the following:
(i) A minor child;
(ii) The parent, specified relative, legal
guardian or legal custodian of a minor child;
(iii) A non-custodial parent who lives in the
state, but does not reside with his/her minor child(ren);
(iv) A pregnant individual; or
(v) An individual age 18 to 24 that is
part of a family that includes a minor child.
(C) What is the comprehensive assessment?
The comprehensive assessment is the
process:
(1) For determining the education, skill
levels, and job readiness of program participants;
(2) To identify barriers to
self-sufficiency;
(3) To identify individual strengths; and
(4) To identify the services necessary to
overcome the identified barriers through CCMEP.
(D) What is included in the comprehensive
assessment?
(1) The lead agency shall utilize OWCMS to
complete the program participant's comprehensive assessment as described in
paragraph (H)(2) of this rule and the lead agency may utilize:
(a) The JFS 03006 "Comprehensive Case
Management and Employment Program (CCMEP) Comprehensive Assessment - Secondary
School" (rev. 10/2017) for individuals attending secondary school; or
(b) The JFS 03003 "Comprehensive Case
Management and Employment Program (CCMEP) Comprehensive Assessment" (rev.
10/2017).
(2) The comprehensive assessment includes,
but is not limited to, a review of the following:
(a) Occupational skills;
(b) Prior work experience;
(c) Employability;
(d) Interests;
(e) Aptitudes;
(f) Supportive service needs; and
(g) Developmental needs.
(3) A basic skills assessment chosen by the
lead agency, in collaboration with the local board that utilizes a valid and
appropriate tool to measure skill level as well as skills-related gains.
Reasonable accommodations will be provided in the assessment process, if
necessary, for individuals with disabilities as described in paragraph (A)(8)
of rule 5101:10-3-01 of the Administrative Code. Assessments that determine an
individual's grade level equivalent or educational functioning level may be
utilized but are not required.
(E) What is an individual service strategy
(ISS)?
An
ISS is a strategy to serve the individual's needs based on the results of the
comprehensive assessment. An ISS includes:
(1) Identification of the program
participant's career pathway that includes employment and educational goals;
(2) Identification of services necessary
for the program participant to achieve goals and objectives;
(3) Assignment to activities based on the
service(s) needed; and
(4) Development of an individual
opportunity plan (IOP) in accordance with this rule.
(F) What is an IOP?
An IOP documents the ISS and is mutually
developed, implemented, and revised to include:
(1) A set of employment, education, and
personal development goals;
(2) Service objectives and a service plan
of action needed to achieve the identified goals; and
(3) To document services provided and
results.
(G) What information is included in the
IOP?
The lead agency shall utilize OWCMS to
complete the program participant's IOP and may utilize the JFS 03004
"Comprehensive Case Management and Employment Program (CCMEP) Individual
Opportunity Plan" (rev. 10/2017) as described in paragraph (H)(2) of this
rule. Information that must be in the IOP includes, but is not limited to:
(1) The dates or timeframes the IOP will be
reviewed and/or revised;
(2) The strengths and barriers to
employment identified through the comprehensive assessment;
(3) The program participant's plan to
overcome barriers and achieve the goal of self-sufficiency, including but not
limited to:
(a) Employment and education goals,
including identification of a career pathway;
(b) Appropriate achievement objectives;
(c) Appropriate services necessary to
overcome barriers, capitalize on strengths, and to achieve self-sufficiency;
(d) Support for the individual to obtain a
high school diploma or a certificate of high school equivalence;
(e) Job placement;
(f) Job retention support;
(g) Other services that aid the individual
in achieving the plan's goals; and
(h) Incentives.
(4) A requirement that the program
participant register with the OhioMeansJobs website (www.ohiomeansjobs.com)
unless the program participant is legally prohibited from using a computer, has
a physical or visual impairment that makes the program participant unable to
use a computer, or has a limited ability to read, write, speak, or understand a
language in which OhioMeansJobs is available;
(5) The detailed information on the
services (including supportive services) the program participant will receive
and how the lead agency will provide those services;
(6) The activities in which the program
participant will engage. If the program participant discloses, has, or appears
to have a physical or mental condition that substantially limits one or more
major life activities, the IOP shall include a description of each reasonable
modification requested and made for the participant (if any) and the necessary
referrals made to assist in obtaining additional services; and
(7) The number of months a program
participant has participated in OWF that were subject to the time-limit
described in rule 5101:1-23-01 of the Administrative Code.
(H) How are the comprehensive assessment
and IOP administered?
(1) An OWF work-eligible individual
eligible for CCMEP as described in paragraph (B)(1)(a) of rule 5101:14-1-02 of
the Administrative Code shall complete the comprehensive assessment and IOP in
place of the OWF appraisal and self sufficiency contract.
(2) The lead agency is responsible for
ensuring that the comprehensive assessment and IOP are completed, signed, and
inputted into OWCMS no later than thirty calendar days:
(a) From the date the individual was
referred to CCMEP; or
(b) From the date of application for OWF
work-eligible individuals as described in paragraph (E)(6) of rule 5101:14-1-05
of the Administrative Code.
(3) The IOP shall end upon the exit of a
program participant in accordance with rule 5101:14-1-06 of the Administrative
Code.
(4) The services an individual receives in
accordance with an IOP are inalienable by way of assignment, charge, or
otherwise and exempt from execution, attachment, garnishment, and other similar
processes.
(I) What other requirements pertain to
the revision of an IOP?
When a program participant moves to
another county and it is in the best interest of the program participant to be
transferred in the new county, the lead agency must notify the new lead agency
of the move within ten calendar days as described in paragraph (D)(1)(m) of
rule 5101:14-1-02 of the Administrative Code. OWF recipients shall be
transferred to a new county within ten calendar days of the move. When a
program participant will be served by a new lead agency, a revised IOP shall be
developed within ten calendar days of the transfer notification.
Replaces: 5101:14-1-04
Effective: 10/1/2017
Five Year Review (FYR) Dates: 10/01/2022
Certification: CERTIFIED ELECTRONICALLY
Date: 09/21/2017
Promulgated Under: 119.03
Statutory Authority: 5116.06
Rule Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10,
5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25 Prior
Effective Dates: 03/24/2016, 05/01/2017