(A) What is the comprehensive case
management and employment program?
The comprehensive case management and
employment program (CCMEP) is a Title IV-A program, a family services duty, and
workforce development activity that provides employment, training services and
other supportive services to mandatory and voluntary program participants based
upon a comprehensive assessment of an individual participant's employment and
training needs.
(B) Who participates in CCMEP?
(1) The following individuals who are at
least fourteen but not more than twenty-four years of age are required to
participate in CCMEP:
(a) Participants in the Ohio works first
(OWF) program who have been determined to be work-eligible in accordance with
rule 5101:1-3-12 of the Administrative Code.
(b) Each individual who is an in-school
youth or out-of-school youth as a condition of enrollment in workforce
development activities funded by the Workforce Innovation and Opportunity Act
(2014) (WIOA).
(2) The following individuals who are at
least fourteen but not more than twenty-four years of age may volunteer to
participate in CCMEP:
(a) Any OWF participant who has not been
determined to be a work-eligible individual in accordance with rule 5101:1-3-12
of the Administrative Code.
(b) Any individual receiving benefits and
services under the prevention, retention, and contingency (PRC) program who
volunteers for CCMEP within ninety calendar days of the date that PRC benefits
are received.
(C) How is CCMEP funded and administered at
the local level?
Each local board shall decide whether to
authorize the use of its youth workforce investment activity funds for CCMEP as
described in paragraph (C) of this rule. The decision shall be made not later
than thirty calendar days before the beginning of each fiscal biennial period.
A local board's decision applies to all of the counties the local board serves.
(1) If a local board decides under section 5116.20 of
the Revised Code not to authorize the use of its youth workforce investment
activity funds for CCMEP for a fiscal biennial period, all of the following
shall apply to that fiscal biennial period:
(a) The local board shall use its youth
workforce investment activity funds in accordance with section 129 of WIOA.
(b) No temporary assistance for needy
families (TANF) block grant funds shall be made available for CCMEP to the
local board or any county the local board serves.
(c) The Ohio department of job and family
services (ODJFS) shall use available TANF block grant funds to administer, or
to contract with a government or private entity to administer CCMEP in the
counties the local board serves.
(2) If a local board decides under section
5116.20 of the Revised Code to authorize the use of its youth workforce
investment activity funds for CCMEP for a fiscal biennial period, all of the
following shall apply to that fiscal biennial period:
(a) Before the beginning of the fiscal
biennial period, the local board shall authorize the use of its youth workforce
investment activity funds by submitting either a signed, written agreement or
an official board-approved resolution to ODJFS that, to the extent permitted by
federal law, requires the local board and the counties the local board serves
to operate CCMEP in accordance with the program's requirements, including the
requirements established by Chapter 5116. of the Revised Code, rules adopted
under section 5116.06 of the Revised Code, and any other rules applicable to the
program.
(b) Before the beginning of the fiscal
biennial period, the board of county commissioners of each of the counties the
local board serves shall designate either of the local participating agencies to
serve as the county's lead agency for purposes of CCMEP.
(3) After the board of county commissioners
designates a local participating agency to serve as the county's lead agency
for a fiscal biennial period, the board may designate the other local participating
agency to take over as the county's lead agency for the remainder of the fiscal
biennial period.
(4) The board of county commissioners shall
inform ODJFS of its designation of the lead agency under paragraph (C)(2)(b) of
this rule before the beginning of the fiscal biennial period for which the
designation is made. The board shall notify ODJFS in writing of any
redesignation of a lead agency under paragraph (C)(3) of this rule not later
than sixty calendar days after the redesignation takes effect.
(D) What are the requirements of the lead
agency?
(1) Each lead agency, in consultation with
the local board that serves the same county shall, in accordance with rules
adopted under sections 5116.06 and 5107.05 of the Revised Code, do all of the following for the fiscal
biennial period, or part thereof, for which the lead agency has been
designated:
(a) Prepare and submit the JFS 03001
"Comprehensive Case Management and Employment Program (CCMEP) Plan"
(rev. 10/2017) to ODJFS containing standard procedures for administration of
CCMEP that are consistent with agency 5101 of the Administrative Code;
(b) Administer the CCMEP program in the
county for which it is designated to serve as lead agency in accordance with
applicable federal and state laws and regulations to the extent funds are
available within the county's TANF and WIOA allocations for the purpose of
administering CCMEP;
(c) Partner with the other local
participating agency and subcontractors, to do all of the following:
(i) Actively coordinate activities
regarding the program;
(ii) Establish guidelines for the uniform
administration of CCMEP including but not limited to:
(a) The procurement of
services;
(b) The selection of a
basic skills assessment;
(c) Ensuring the
determination of eligibility for the WIOA youth program in accordance with rule
5101:10-3-01 of the Administrative Code;
(d) Reporting and
collecting data;
(e) Contract
monitoring and compliance;
(f) Compliance with
relevant policies of the local board; and
(iii) Use their expertise in administering
the program.
(d) Utilize the Ohio workforce case
management system (OWCMS) for the administration and case management of CCMEP;
(e) Cooperate with the WIOA fiscal agent in
the execution of its responsibilities as described in rule 5101:9-7-05 of the
Administrative Code including but not limited to taking all appropriate
actions, including executing agreements, grants, and contracts necessary to
expend WIOA funds.
(f) Ensure that TANF funds expended or
claimed for CCMEP are allowable uses of federal Title IV-A funds under sections
401 and 404(a) of the "Social Security Act," 42 U.S.C. 601 (1997),
604(a) (2012), 608 (2012), and 45 C.F.R. 260.31 (1999).
(g) A lead agency shall use the funds in a
manner consistent with federal and state law. The lead agency shall coordinate
this responsibility with any entity that has been designated to serve as a
local grant subrecipient or a local fiscal agent under section
107(d)(12)(B)(i)(II) of WIOA. Liability for misuse of CCMEP funds shall be as
set forth in applicable TANF and WIOA law.
(h) Meet performance measures described in
rule 5101:14-1-07 of the Administrative Code.
(i) Make the fourteen services described
in paragraph (E) of this rule available to each program participant.
(j) Determining eligibility for WIOA and
TANF in accordance with paragraph (B) of rule 5101:14-1-04 of the
Administrative Code.
(k) When a program participant is
determined to have committed an intentional program violation (IPV) of OWF or
PRC program, the lead agency shall not provide TANF funded services as part of
CCMEP during the penalty period.
(l) When a county department of job and
family services is investigating an alleged IPV or is establishing an erroneous
payment to a program participant, the lead agency shall cooperate with the
investigation and provide supporting documentation of TANF funded services
provided to a program participant.
(m) When a program participant transfers
from one county into a new county that the lead agency serves, a revised IOP
shall be developed within ten calendar days of the transfer notification as
described in paragraph (I) of rule 5101:14-1-04 of the Administrative Code.
(2) If a board of county commissioners
redesignates the lead agency under division (B) of section 5116.22 of
the Revised Code during a fiscal biennial period, the new lead agency shall
prepare and submit to ODJFS a new plan under paragraph (D)(1)(a) of this rule
not later than sixty calendar days after the redesignation takes effect.
(3) Each local board shall ensure that the
plans prepared under paragraph (D)(1)(a) of this rule by the lead agencies
serving the same counties the board serves are included in the local board's
plan prepared under section 6301.07 of the Revised Code.
(4) If a lead agency fails to enroll in
CCMEP an individual who is required by section 5116.10 of
the Revised Code to participate in the program and to take corrective action
that ODJFS requires the lead agency to take as a consequence of that failure,
ODJFS may take the following actions:
(a) Require the responsible lead agency to
comply with a corrective action plan pursuant to a time schedule specified by
ODJFS. The corrective action plan shall be established or approved by ODJFS and
require a lead agency to commit to the plan existing resources identified by
ODJFS.
(b) When the lead agency does not comply
with a corrective action plan, ODJFS may perform or contract with a government
or private entity for the entity to perform, the family services duty until
ODJFS is confident that the responsible lead agency can perform the duty
satisfactorily. If ODJFS performs or contracts with an entity to perform a
family services duty under division (C)(5) of section 5101.24 of
the Revised Code, ODJFS may do either or both of the following:
(i) Spend TANF funds in the county
treasury appropriated by the board of county commissioners for the duty;
(ii) Withhold TANF funds allocated or
reimbursements due to the responsible lead agency for the duty and spend the
funds for the duty.
(E) What are the services that shall be
made available to each program participant?
(1) Tutoring, study skills training,
instruction and evidence-based dropout prevention and recovery strategies that
lead to completion of the requirements for a secondary school diploma or its
recognized equivalent (including a recognized certificate of attendance or
similar document for individuals with disabilities) or for a recognized
postsecondary credential.
(2) Alternative secondary school services
or dropout recovery services. This includes alternative secondary school
services such as basic education skills training, individualized academic
instruction, and English as a second language training. These services assist
the program participant who has struggled in traditional secondary education.
Dropout recovery services include credit recovery, counseling, and educational
plan development. Dropout recovery services assist program participants who
have dropped out of school.
(3) Planned, structured learning through
paid or unpaid work experiences that have academic and occupational education
as a component of the work experience, which may include the following types of
work experiences:
(a) Summer employment opportunities and
other employment opportunities available throughout the school year;
(b) Pre-apprenticeship programs designed to
prepare individuals to enter and succeed in an apprenticeship program
registered under the National Apprenticeship Act (1932);
(c) Internships and job shadowing;
(d) On-the-job training opportunities;
(4) Occupational skill training, which
includes priority consideration for training programs that lead to recognized
post-secondary credentials that align with in-demand industry sectors or
occupations in the state or in the local area involved, if the local board
determines that the programs meet the quality criteria described in WIOA
sections 122 and 123.
(a) Individual training accounts (ITAs) may
be established for program participants that are out-of school youth. ITAs are
established on behalf of the participant to purchase a program of training
services from eligible training providers listed on the workforce inventory of
education and training (WIET).
(b) By using an individual training account
(ITA), a procured provider of CCMEP services would not have to be used to
provide the occupational skills training.
(c) If an ITA is used to fund occupational
skills training, eighty-five per cent of all individual training accounts for
the program year must be for training in an occupation that is on the state
in-demand occupation list. Upon request from a lead agency, ODJFS may waive the
limitation on funding.
(5) Education offered concurrently with
workforce preparation activities and training for a specific occupation. This
includes programs that provide workforce preparation activities, basic academic
skills, and hands-on occupational skills training being taught within the same
time frame and connected to training in a specific occupation, occupational
cluster, or career pathway.
(6) Leadership development opportunities,
including community service and peer-centered activities encouraging
responsibility and other positive social and civic behaviors.
(7) Supportive services to enable a youth
to participate in CCMEP. In accordance with rule 5101:1-3-13 of the
Administrative Code, the failure to provide supportive services necessarily
related to participation in an assigned CCMEP activity is good cause for
failing to participate in the activity for OWF work-eligible individuals.
(8) Adult mentoring for a duration of at
least twelve months that may occur both during and after participation in
CCMEP.
(9) Follow-up services for not less than
twelve months after the completion of participation in CCMEP as described in
paragraph (D) of rule 5101:14-1-06 of the Administrative Code. Follow-up
services may vary dependent on each program participant's needs and the IOP in
effect upon exit, and are intended to provide the necessary support to ensure
the program participant's post-program success, including but not limited to:
(a) Supportive services;
(b) Regular contact with program
participants and their employers, including assistance addressing work-related
problems;
(c) Services that provide labor market and
employment information about in-demand industry sectors or occupations
available in the local area, such as career awareness, career counseling, and
career exploration services.
(d) Financial literacy education;
(e) Adult mentoring; and
(f) Activities that help the program
participant prepare for and transition to post-secondary education.
(10) Comprehensive guidance and counseling,
which may include drug and alcohol abuse counseling, as well as referrals to
counseling, as appropriate to the needs of the individual youth;
(11) Financial literacy education. This
includes a program activity provided to gain an understanding of basic
financial information which is necessary to become self-sufficient, and
includes but is not limited to the following:
(a) Supporting the ability of CCMEP participants
to create household budgets, initiate saving plans, and make informed financial
decisions about education, retirement, home ownership, wealth building, or
other savings goals;
(b) Supporting the ability to manage
spending, credit, and debt, including credit card debt, effectively;
(c) Increasing awareness of the
availability and significance of credit reports and credit scores in obtaining
credit, including determining their accuracy;
(d) Supporting the ability to understand,
evaluate, and compare financial products, services, and opportunities; and
(e) Supporting activities that address the
particular financial literacy needs of non-English speakers.
(12) Entrepreneurial skills training;
(13) Services that provide labor market and
employment information about in-demand industry sectors or occupations
available in the local area, such as career awareness, career counseling, and
career exploration services; and
(14) Post-secondary preparation and transition
activities.
Replaces: 5101:14-1-02
Effective: 10/1/2017
Five Year Review (FYR) Dates: 10/01/2022
Certification: CERTIFIED ELECTRONICALLY
Date: 09/21/2017
Promulgated Under: 119.03
Statutory Authority: 5116.06
Rule Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10,
5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Prior Effective Dates: 03/24/2016, 05/01/2017