(A)       The county juvenile court and the board of county commissioners may enter into a subgrant agreement with ODJFS to administer Title IV-E of the Social Security Act, which allows the juvenile court to assume full responsibility for the placement and care of adjudicated unruly and delinquent children. The subgrant agreement enables these courts to receive Title IV-E reimbursement for allowable foster care maintenance (FCM), administration, and training costs as outlined in this rule.

(B)       A juvenile court that enters into a subgrant agreement is a subgrantee withof ODJFS shall contract with a public children services agency (PCSA) to conduct claims processing and data entry activity forenter information into the statewide automated child welfare information system (SACWIS) regarding provision of services to any juvenile - adjudicated unruly or delinquent - in order to receive Title IV-E financial reimbursementto ensure the child's medicaid eligibility and the juvenile court's receipt of FCM reimbursement payments. The court may alsoenter into a contract with a public children services agency PCSA(PCSA) to perform Title IV-E eligibility determinations.

(C)       Any contract or interagency agreement established between a juvenile court and a PCSA must specify the following:

(1)       Services to be performed by the contracting parties as described in paragraph (B) of this rule; and,

(2)       A specific and discrete rate of compensation that will be paid for the performance of these services on behalf of Title IV-E eligible children, such rate of compensation not being greater than what is also charged for children who are not eligible.

(D)       A PCSA shall report any income received from the juvenile court as a result of such a contract as described in rule 5101:9-7-29 of the Administrative Code.

(E)       In counties where the juvenile court enters into a Title IV-E subgrant agreement with ODJFS:

(1)       ODJFS issues a single warrant for all FCM payments each month to the county treasurer that includes the reimbursement to the juvenile court for FCM costs.

(2)       ODJFS provides the PCSA a disbursement journal to be used to determine the amount of the warrant owed to the juvenile court.

(3)       The PCSA shall then request that the county treasurer reimburse the amount owed to the juvenile court for placement and care through a warrant, transfer or other county practice.

Effective: 9/23/2017

Certification: CERTIFIED ELECTRONICALLY

Date: 09/13/2017

Promulgated Under: 111.15

Statutory Authority: 5101.141

Rule Amplifies: 5101.141

Prior Effective Dates: 5/1/06, 11/13/09, 4/28/14