I.Purpose
The purpose of this policy is to identify regions as required by
the Workforce Innovation and Opportunity Act (WIOA) and to outline the
requirements for regional and local planning.
II.Effective
Date
Immediately
III.Rescission
ODJFS, Workforce Innovation and Opportunity Ace Policy Letter
No. 16-03, Regional and Local Planning (October 21, 2016)
IV.Background
WIOA envisions a workforce development system that is
customer-focused on both the job seeker and business and is able to anticipate
and respond to the needs of regional economies.
It requires local workforce development boards (WDB) and chief elected
officials (CEO) to design and govern the system regionally, to align workforce
policies and services with regional economies, and to support service delivery
strategies tailored to these needs. To
support this regional approach, WIOA requires States to identify regions.
Per section 106 (a)(2) of WIOA, the State shall identify:
a.Which regions
are comprised of one local workforce development area (local area) that is
aligned with the region;
b.Which regions
are comprised of two or more local areas that are collectively aligned with the
region (referred to as planning regions); and
c.Which, of the
planning regions, are interstate areas contained within two or more states, and
consist of labor market areas, economic development areas, or other appropriate
contiguous sub-areas of those States.
As part of the identification of regions, the State will use the
following criteria:
a.A single labor
market;
b.A common
economic development area;
c.Possessing of
the Federal and non-Federal resources to administer workforce development
activities;
d.Commuting
patterns, which shows movement of workers from their residence to their
workplace;
e.Population
centers;
f.Similar
economic bases, including percentage of employment in a particular industry;
g.Labor force
conditions, including labor force data and unemployment data; and
h.Industrial
composition, including industry employment patterns (jobs by industry and share
of total employment by industry).
Purpose of Planning Regions
Planning regions are two or more local areas identified by the
State which are collectively aligned with the region. The purpose of planning regions is to align
workforce development activities and resources with larger regional economic
development areas and available resources to provide coordinated and efficient
services to both individuals and employers.
The development of comprehensive regional partnerships facilitates this
alignment and provides support for the execution and implementation of sector
strategies and career pathways.
Identification of planning regions is important, because
regional economic development areas do not necessarily correspond to State,
county, or local workforce development areas, or municipal boundaries. Planning regions are established in order to
ensure that training and employment services:
a.Support
economic growth and related employment opportunities;
b.Meet the needs
of individuals, including those with barriers to employment;
c.Meet the skill
competency requirements of the region; and
d.Meet the
specific needs of regional employers and the skills they require.
Regional and Local Plans
Regional and local plans provide the framework for local areas
to define how their workforce development systems will achieve the purposes of
WIOA. They serve as a four-year action
plan to develop, align, and integrate the region's or local area's job-driven
workforce development systems, and provides the platform to achieve the
planning region's or local area's vision and strategic and operational
goals. The regional or local plan must
support the strategy described in Ohio's Combined State Plan and represents a
comprehensive, customer-focused, and actionable service delivery strategy.
Since the regional or local plan is only as effective as the
partnerships that operationalize it, it must represent a collaborative process
among local elected officials, local WDBs, and required and other partners
(including economic development, education, and private sector partners).
V.Definitions
Chief elected official(s): The
chief elected executive officer(s) “of a unit of general local government in a
local area and, in the case of a local area” that “includes more than one unit of
general local government,” the individual(s) designated under an
inter-governmental agreement. - WIOA Section 3(9).
Consultation: a robust conversation in which all parties
are given the opportunity to share their thoughts and opinions.
Core program: a program which is authorized under one of
the following program provisions:
(a)Chapters 2 and
3 of subtitle B of Title I, relating to youth workforce investment activities
and adult and dislocated worker employment and training activities;
(b)Title II, relating
to adult education and literacy activities;
(c)Sections 1
through 13 of the Wagner-Peyser Act (29 U.S.C. 49 et seq), relating to
employment services; and
(d)Title I of the
Rehabilitation Act of 1973 (29 U.S.C. 720 et seq), relating to vocational
rehabilitation services.
Planning region: a region comprised of two or more local areas
that are collectively aligned with the region.
VI.State
Requirements
A.Consultation
The State is required to identify regions in consultation with
local CEOs and local WDBs. In Ohio,
consultation will entail one or more of the following activities:
1.E-mail
notification of proposed planning regions to the CEOs and local WDB directors
with the opportunity to provide comment;
2.Dialogue with
one or more of the following associations which provide support and guidance to
the CEOs and local WDBs:
a.County
Commissioners Association of Ohio; and
b.Ohio Workforce
Association;
3.In-person
meetings and/or teleconferences with individual CEOs and local WDB directors;
4.Collaboration
with the Governor's Executive Workforce Board and the Office of Workforce
Transformation;
5.Presentations
at training events and/or at local WDB meetings; and
6.The Ohio
Department of Job and Family Services (ODJFS) legal public comment process for
workforce policies.
B.Identification
of Regions
In addition to WIOA and the State's criteria for the
identification of regions, the following guidelines must be followed when
identifying planning regions:
1.A single local
area may not be split across two planning regions;
2.Local areas
must be contiguous in order to be a planning region; and
3.A local area
may only be part of one planning region.
While it is the desire of the State to have all local areas
assigned to planning regions and engaged in regional planning, the geographic
configuration of Ohio's local areas, as currently designated, does not allow
for this in a manner which meets the established criteria and guidelines. Therefore, Ohio will be identifying both
single local area regions and planning regions.
Using the State criteria and associated guidelines, Ohio has
identified the following regions (Attachment A).
1.Northeast
Region, consisting of Areas 2, 3, 4, 5, and 19;
2.East
Region, consisting of Areas 6, 17 and 18;
3.Southeast
Region, consisting of Areas 14, 15, and 16;
4.Southcentral
Region, consisting of Areas 11, and 20;
5.South
Region, consisting of Area 1;
6.Southwest
Region, consisting of Areas 12 and 13;
7.West
Region, consisting of Area 8;
8.Northwest
Region, consisting of Area 9;
9.Northcentral
Region, consisting of Area 10; and
10.Central
Region, consisting of Area 7.
Ohio is not identifying interstate planning regions at this
time. This does not prohibit planning
regions or local areas in Ohio from regionally planning with other states'
local areas for the purposes of that state's regional planning requirements.
Local areas identified as single area regions will work and
coordinate with other local areas or planning regions who share a common labor
market as identified in Attachment B.
Activities will include, but are not limited to, the following:
1.Identification
of sector strategies;
2.Development of
strategies to serve common employers; and
3.Coordination of
rapid response and/or layoff aversion activities.
The State will review and/or modify the identification of single
local area regions and planning regions when local area designation is reviewed
and/or modified, including local area subsequent designation, ongoing review of
local area subsequent designation, and local area re-designation.
C.Provision
of Data
The State will assist the planning regions and single area
regions in obtaining the necessary labor market data, operational data
elements, and any other data that will support the process of regional or local
planning. The State will also provide
ongoing support to meet the purpose of the regional and local planning.
D.Approval
of Regional and Local Plans
The State must review completed regional and local plans. Such plans will be considered approved 90
days after receipt of the local or regional plan unless the State determines in
writing that:
1.The plan(s)
does not comply with applicable provisions of WIOA and the WIOA regulations,
including the required consultations and public comment provisions, and the
nondiscrimination requirements; or
2.The plan(s)
does not align with the Combined State Plan, including the alignment of the
core programs and the support of the Combined State Plan's goals and reform
principles.
VII. Local
Workforce Development Area Requirements
A.Development
of Local and Regional Plans
Per section 108 of WIOA, the local WDB, in partnership with the
CEO, shall develop and submit a local plan to the State. If the local area is assigned to a planning
region, the local WDB will submit its local plan as part of the regional plan,
as required in section 106 of WIOA, and will not submit a separate local plan.
Local Plan
For single local area regions, the local WDB, in partnership
with the CEO, shall prepare, submit, and obtain approval of a local plan that
includes a description of the policies, procedures, and local activities that
are carried out in the local area and that contains all the requirements
outlined in §679.560 of Title 20 the Federal Regulations.
The required contents of the local plan are contained in
Attachment C of this policy.
The local area shall collaborate with the WIOA core programs and
other programs included in Ohio's Combined State Plan in the development of the
local plan. The local area must also
coordinate with other partners, including OhioMeansJobs center partners, and
economic development, education, and private sector partners, to create a
shared understanding of the local area's workforce development needs, a shared
vision of how the local area can be designed to meet those needs, and agreement
on the key strategies to realize this vision.
The local plan must support the strategic framework for the
workforce development activities, goals and the reform principles outlined in
Ohio's Combined State Plan. The goals
and reform principles in Ohio's Combined State Plan are found on the Ohio
WIOA Combined State Plan page.
Four-year local plans must be submitted by May 31, 2025 and
every four years thereafter.
Regional Plan
Each planning region, including the individual local WDB and CEO
of the local areas assigned to the planning region, shall prepare, submit, and
obtain approval of a single regional plan that:
1.Includes a
description of the activities described in 20 CFR 679.510 (a); and
2.Incorporates
local plans for each of the local areas in the planning region as an addendum
to the regional plan.
The required contents of the regional plan and local plan are
contained in Attachment D of this policy.
Four-year regional plans must be submitted by May 31, 2025 and
every four years thereafter.
The local workforce development areas within the planning region
must coordinate available resources to decide how the regional planning process
will occur and who will lead or be responsible for the writing of the
plan. Some options available may include
rotating these responsibilities amongst the local area's WDB directors or
hiring a consultant.
The planning region shall collaborate with the WIOA core
programs and other programs included in Ohio's Combined State Plan in the
development of the regional plan. The
planning region must also coordinate with other partners, including
OhioMeansJobs center partners, and economic development, education, and private
sector partners, to create a shared understanding of the planning region's
workforce development needs, a shared vision of how the planning region can be
designed to meet those needs, and agreement on the key strategies to realize
this vision.
The regional plan must support the strategic framework for the
workforce development activities, goals and the reform principles outlined in
the Combined State Plan. The Combined
State Plan's goals and reform principles are found on the Ohio
WIOA Combined State Plan page.
B.Submission
of Regional and Local Plans
The local WDBs and the CEOs within the planning region or single
local area region must ensure that there has been an opportunity for public
comment on the development of the regional and/or local plans. Additionally, copies of the proposed regional
and local plans must be made available to the public through electronic and
other means, such as public hearings and local news media. Members of the public must be given at least
30 days to provide their comments on these plans, before the plans are
submitted to the State.
The local WDB or the entity responsible for the development of
the regional plan shall submit the regional or local plan electronically to the
Office of Workforce Development (OWD): OWDPOLICY@jfs.ohio.gov.
C.Modification
of Regional and Local Plans
Ensuring that regional and local plans remain up-to-date and relevant,
and ensuring consistency between regional and local plan requirements, will
improve the effectiveness of the public workforce system.
At the end of the first two-year period of the four-year
regional and local plans, the local WDBs, in partnership with the appropriate
CEOs and planning regions, as applicable, must review the regional and local
plans and prepare and submit modifications to the regional and local plans to
reflect any of the following changes:
1.Labor market
and economic conditions; and
2.Other factors
affecting the implementation of the regional or local plan, including but not
limited to:
a.Significant
changes in local and/or regional economic conditions;
b.Changes in the
financing available to support WIOA Title I and partner-provided WIOA services;
c.Changes to the
local WDB structure of the local areas, including any local area's WDB
structure within a planning region; and
d.The need to
revise strategies to meet performance goals.
The local WDBs and the CEOs within the planning region or single
local area region must ensure that there has been an opportunity for public
comment on the modification of the regional and/or local plans. Additionally, copies of the proposed regional
and local plan modifications must be made available to the public through
electronic and other means, such as public hearings and local news media. Members of the public must be given at least
30 days to provide their comments on these plan modifications, before the
modifications are submitted to the State.
If the CEOs and the local WDBs decide, after the review of the
regional and/or local plans, that a modification of neither plan is necessary,
the local WDB or the entity responsible for the regional plan shall e-mail OWD
at OWDPOLICY@jfs.ohio.gov,
indicating that the reviews of the plans were completed and modifications to
the regional or local plans were not necessary.
VIII. Technical
Assistance
Ongoing support, guidance, training and technical assistance on
development of local and regional planning is available to all local areas.
Requests for technical assistance may be sent to ODJFS, Office
of Workforce Development: WIOAQNA@jfs.ohio.gov.
IX.References
Workforce Innovation and Opportunity Act, §§ 106, 107, and 108
Public Law 113-128.
20 C.F.R. §§ 679.200 - 679.210.
20 C.F.R. §§ 679.500 - 679.580.
USDOL, TRAINING
AND EMPLOYMENT GUIDANCE LETTER (TEGL)
No. 04-21 Modification Requirements for Workforce Innovation and Opportunity
Act (WIOA) State Plans for Program Years (PYs) 2022 and 2023
Attachment A, Regions
Attachment B, Ohio Labor Markets
Attachment C, Requirements
for Local Plans
Attachment D, Requirements
for Regional Plans