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WIATL 38 (Reporting Requirements for One-Stop Universal Customers)
Workforce Investment Act Transmittal Letter No. 38
July 23, 2008
TO: WIA Local Workforce Investment Boards (WIBs), Fiscal Agents, Administrative Entities and One-Stop Operators
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Reporting Requirements for One-Stop Universal Customers


This guidance is to introduce the reporting requirements for One-Stop universal customers served by WIA, as mandated by USDOL with the release of Training Employment Guidance Letter (TEGL) 17-05 in February 2006.

II.Effective Date



USDOL Training and Employment Guidance Letter 17-05 and federal reporting instructions include the requirements for all states to report One-Stop universal customers as appropriate for all Wagner-Peyser, WIA adults, and dislocated workers receiving self-directed services and workforce information services (non-registered core services).

Due to these requirements, enhancements were made to the Sharing Career Opportunities and Training Information (SCOTI) system to facilitate the new reporting elements. In addition, a pilot program was successfully completed that enabled an upload of universal customer data elements into SCOTI from another reporting system.

IV.Guidance Statement

Due to changes in federal reporting guidelines, local areas must begin reporting required data elements for One-Stop universal customers who are age 18 and over. One-Stop customers are included in this requirement if the services, staff, facility, or activity was funded in whole or in-part by WIA and/or Wagner-Peyser funds.

The mini-registration in SCOTI WIA and LE enable users to record the new data elements to satisfy the federal requirements. Both self-directed and workforce information services are recorded via the mini-registration. All local areas currently utilizing the mini-registration for tracking universal customers meet the new reporting requirements. However, the State recognizes that some local areas have incorporated other reporting systems for this target group, and that these systems meet local area needs for generating One-Stop related reports.

For those areas not utilizing the SCOTI mini-registration, an upload process has been developed to enable local areas to upload their data collected for universal customers from non-SCOTI local systems. With the mini-registration in SCOTI and the upload program in place, the State is now prepared to report One-Stop universal customer data from all local areas through quarterly and annual federal reports to USDOL.

The State will work with areas utilizing alternate methods to track universal customers, to assist in the preparation for the upload process. Test runs will be facilitated to ensure that the upload file is accepted properly. Instructions for the upload are found in Attachment A. Data specifications can be found online at the following URL: https://scoti.ohio.gov/scoti_lexs.

Local areas are encouraged to upload on a quarterly basis, during the first two weeks of each quarter. The upload submission should contain data from the previous quarter and data from prior quarters that has not been previously submitted. Ad-hoc reports are available in Discoverer.

Local areas not tracking One-Stop universal customers receiving self-directed or workforce informational services are urged to determine the best method to comply with the new reporting requirements as quickly as possible. Whether local areas utilize the SCOTI mini-registration, G-Stars, or a compatible alternate system, data must be collected and able for upload by 7/1/08.

V.Technical Assistance

For additional information, you may send your questions to the Office of Workforce Development: SCOTI-HELP-DESK@JFS.OHIO.GOV.

SCOTI Help Desk - Tel. # 1-888-296-7541, option 2


WIA Rule 5101:9-30-04 (A) (B)

USDOL, Training Employment Guidance Letter 17-05, February 17, 2006

Workforce Investment Act of 1998, Public Law 105-220

WIA Final Rules, 20 CFR, Chapter V, Part 652.3

Rescissions: None

Attachment A

Instructions for

Mini-Seeker File Upload

1.Go to URL: https://scoti.ohio.gov/scoti_lexs

2.Click on the icon titled: UPLOADS

3.Click on the New User? Register for a new account to upload Employer & Seeker files.

4.Complete the 7 fields for registration. Click on Submit Registration.

5.The screen should update and display your registration confirmation: Employer & Seeker Upload User Registration Successful... Your registration has been submitted. An email confirmation request will be sent to the email address you just provided. Please respond to that email. Once your registration is approved, an email with the assigned password will be sent to your email address.

6.After you receive your password, you can begin to upload your file.

7.Go to URL: https://scoti.ohio.gov/scoti_lexs

8.Click on the icon titled: UPLOADS

9.From the login screen, type in your USERNAME (your email address) and your assigned PASSWORD (sent in an email).

10.Click on Seeker File Upload

11.Select the file format titled: Mini - Seeker File Specification

12.Now proceed on with following directions in the Mini - Seeker File Specification document.