I.Purpose

To provide clarification regarding the waiver authority to replace the statutory performance measures with the Common Measures for reporting of performance.

II.Effective Date

July 1, 2012 - June 30, 2017

III.Background

WIA Section 136(b), 136(c) and the accompanying regulations in 20 CFR 666.100 and 666.300 establish seventeen performance measures that local areas and the State have to report to the US Department of Labor (USDOL). In addition, TEGL 17-05 introduced additional performance measures that local areas have to report. In April 2011, Ohio submitted a waiver extension request to allow the State to replace the statutory performance measures with the nine Common Measures that are identified in TEGL 17-05. On June 7, 2011, USDOL approved this waiver extension request. Under this waiver, Ohio has been able to simplify the reporting system by discontinuing the use of the seventeen statutory measures and to fully implement the nine performance criteria under the Common Measures. The State believes that this simplified performance reporting system has been crucial for the continued improvement of the service delivery system. An extension of this waiver has been granted through June 30, 2017.

On October 10, 2007, USDOL issued TEGL 9-07, which revised DOL's WIA incentive and sanctions policy. This new federal guidance explains that all states, even those that have received approvals to report only outcomes on the

Common Measures, will be considered for incentives or sanctions. Therefore, beginning with PY 2007 the state of Ohio, as well as each local area, will be held accountable to the negotiated Common Measures standards.

This policy describes the Common Measures and sets an additional reporting requirement for the implementation of this waiver.

IV.Requirements

The state of Ohio and local Workforce Development Areas will be held accountable only to the Common Measures. Annual standards for the Common Measures will be negotiated between USDOL and the State, and between the State and local areas. The negotiation process is outlined in a separate communication.

The Common Measures are described below:

ADULT/DISLOCATED WORKER MEASURES

Please note: The Dislocated Worker program has the same Common Measures as the Adult program. The performance for the Adult and Dislocated Worker programs will be reported separately.

Entered Employment

Of those who are not employed at the date of participation:

The number of Adult/Dislocated Worker participants who are employed in the first quarter after the exit quarter divided by the number of Adult/Dislocated Worker participants who exit during the quarter.

Individuals who are employed at the date of participation are excluded from this measure. However, employed individuals who have received a notice of termination of employment, who have been notified that the facility will close, or individuals who are transitioning service members are considered unemployed, and are included in the performance measure. The employment status at participation is collected from the individual, not from wage records.

Employment Retention

Of those who are employed in the first quarter after the exit quarter:

The number of Adult/Dislocated Worker participants who are employed in both the second and third quarters after the exit quarter divided by the number of Adult/Dislocated Worker participants who exit during the quarter.

This measure includes only those individuals that are employed in the first quarter after the exit quarter, regardless of their employment status at participation. The employment in the first, second, and the third quarter does not have to be with the same employer.

Average Earnings

Of those Adult/Dislocated Worker participants who are employed in the first, second, and third quarter after the exit quarter:

Total earnings in the second quarter plus the total earnings in the third quarter after the exit quarter is divided by the number of Adult/Dislocated Worker participants who exit during the quarter.

Wage record will be the only data source for this measure. Individuals whose employment in either the first, second, or third quarter after exit was determined solely from supplemental sources, will be excluded from this measure.

YOUTH MEASURES

Please note: There is one set of Youth measures, the distinction between Older Youth and Younger Youth does not apply.

Placement in Employment or Education

Of those who are not in post-secondary education or employment (including the military and apprenticeship) at the date of participation:

The number of youth participants who are in employment (including the military and apprenticeship) or enrolled in post-secondary education and/or advanced training/occupational skills training in the first quarter after the exit quarter divided by the number of youth participants who exit during the quarter.

Employment and education status at the date of participation are based on information that is collected from the participant. Individuals who are in secondary school at exit will be included in this measure.

Attainment of a Degree or Certificate

Of those enrolled in education (at the date of participation or at any point during the program):

The number of youth participants who attain a diploma, GED, degree, or certificate by the end of the third quarter after the exit quarter divided by the number of youth participants who exit during the quarter.

The term, education, refers to participation in secondary school, post secondary school, adult education program, or other organized program of study that leads to a degree or a certificate. Individuals who are in secondary school at exit will be included in this measure. The term certificate under this measure is defined in TEGL 17-05. Work readiness types of certificates are not accepted under this measure.

Literacy and Numeracy Gains

Of those out-of-school youth who are basic skills deficient:

The number of youth participants who increase one or more educational functioning levels divided by the number of youth participants who have completed a year in the program (i.e., one year from the date of first youth program service) plus the number of youth participants who exit before completing a year in the youth program.

Only out-of-school youth who are basic skills deficient are included in this measure. In-school youth are excluded from this measure; however, the determination of school status is only made at the point of program participation. Out-of-school youth must be assessed in basic reading/writing, math, and language. It is allowable to use pre-tests that are administered up to six months prior to the first WIA youth service. Out-of-school youth who are not basic skills deficient based on the pre-test, are excluded from this measure. In order to count as a positive performance, the youth must have demonstrated in the post-test that she/he has advanced one or more educational functioning levels within one year from the date of the first youth program service. The measure will include out-of-school youth who were determined to be basic skill deficient, but were not given a post-test prior to exiting, or exited before completing one year in the youth program.

V. Additional Reporting Requirement

Local areas are still required to track and report in the Ohio Workforce Case Management System (OWCMS) credential/certificate outcomes for those WIA Adult and Dislocated Worker participants who receive training services. This reporting requirement will not be associated with a federal standard that local areas will have to meet. The term "credential/certificate" has the same meaning as in TEGL 17-05. Local areas will record credential/certificate attainments in OWCMS "Credential" field under the menu "Post Exit and Wages", "Q3 Post Exit" tab.

This requirement will not adversely affect participants who are in programs such as On-the-Job (OJT) or Customized Training as we are collecting the certificate rates for planning and informational purposes.

VI. Optional Reporting

With the issuance of this guidance, local areas will no longer be required to report data for the statutory performance measures listed below. However, OWCMS fields will remain available for use by local areas that wish to continue collecting data around these measures.

For Older Youth:

• Entered Employment
• Employment Retention
• Earnings Change
• Employment and Credential

For Younger Youth:

• Skill Attainment
• Diploma/Equivalent Attainment
• Retention

Employer and Participant Customer Satisfaction

VII.Technical Assistance

For additional information, you may send your questions to ODJFS, Office of Workforce Development: WIAQNA@JFS.OHIO.GOV.

VIII.References

Workforce Investment Act of 1998, Public Law 105-220, August 7, 1998.

20 C.F.R. Part 652 et al. Workforce Investment Act Final Rules, August 11, 2000.

USDOL Training and Employment Guidance Letter No. 9-07, Revised Incentive and Sanction Policy for Workforce Investment Act Title IB Programs, October 10, 2007.

USDOL Training and Employment Guidance Letter No. 17-05, Common Measures Policy for the Employment and Training Administration's (ETA) Performance Accountability System and Related Performance Issues, February 17, 2006

USDOL waiver approval letters dated December 10, 2012 and August 8, 2013.

Rescissions

WIAPL 10-01.1 Common Measures Reporting