The WIA Area Financing, Reconciliation, and Closeout rule 5101:9-7-04 contains the procedures for the maintenance of the financial relationship between the WIA area and the Ohio Department of Job and Family Services (ODJFS). The WIA area requirements for quarterly financial and Random Moment Sample (RMS) reporting have not changed; however, the rule specifically outlines report due dates for both the WIA area and ODJFS. ODJFS is responsible for the provision of a second preliminary quarterly reconciliation report. The rule appendix lists the final due dates and does not preclude the early submission of reports. (FAPMTL No. 36A replaces FAPMTL No. 36 because the version of rule 5101:9-7-04 contained within FAPMTL No. 36 was withdrawn from the rule-making process before it became effective because the JFS 01889 National Emergency Grant Expenditure Form, referenced in the rule appendix, is obsolete.)

The procedures for the annual closeout process are more detailed and include additional steps. The principal changes in the annual closeout are as follows:

1)The processing of corrections at annual closeout;

2)The requirement that payment for overspending identified after statewide redistribution occurs be sent via bank draft; and

3)The provision that failure to submit timely payment may result in referral to the Attorney General's Office for collection.

Rule 5101:9-7-04 contains specific cash management requirements for all WIA area operating funds and an expanded section on the quarterly close and the annual closeout.

Rule 5101:9-7-04 eliminates the penalty of electronic funds transfer (EFT) removal for WIA area submitting a late report for three consecutive months. The penalty is replaced with an authorization that enables ODJFS to withhold funding until late reports are submitted. Questions regarding this rule should be directed to the ODJFS fiscal supervisor or to the Bureau of County Finance and Technical Assistance (BCFTA) at (614) 466-5854.

Instructions: