In accordance with improvements made by the implementation of the County Finance Information System (CFIS) and to remain compliant with federal regulations, the Ohio Department of Job and Family Services (ODJFS) is amending rule 5101:9-7-03 of the Administrative Code. Changes have been implemented to reflect the following:

Cash on Hand reports will be completed quarterly, but calculations will use the amount of cash draws and reported expenditures over the lifetime of the funding source, rather than monthly or annually. This change will provide more accurate grant management accounting records.

The current policy for reporting interest annually extends provisions in 31 C.F.R., part 205, Subpart A and the State of Ohio's Treasury-State agreement to county agencies. However, local government subgrantees are governed by 31 C.F.R., part 205, Subpart B and therefore local government subgrantees must be in compliance with 45 C.F.R. 92.21 (i) which states that interest earned on advances must be reported at least quarterly. Therefore, interest must be reported quarterly, rather than annually. In addition, the county departments of job and family services, as the subgrantees, may keep interest amounts up to $100 per year for administrative expenses.

Please direct inquiries to your ODJFS Fiscal Supervisors/Bureau of County Finance and Technical Assistance at (614) 752-9194.

Instructions: