FAPMTL 137 (TANF & Child Care Administration Cap Rule Changes)
Fiscal Administrative Procedure Manual Transmittal Letter No. 137
December 21, 2009
TO: Fiscal Administrative Procedure Manual Holders
FROM: Douglas E. Lumpkin, Director
SUBJECT: TANF & Child Care Administration Cap Rule Changes

Federal regulations, in 45 C.F.R. 263.13 and 45 C.F.R. 98.52, place restrictions on the amount of Temporary Assistance for Needy Families (TANF) and Child Care funding that may be used, statewide, for administrative costs. Failure by the State to adhere to the administrative limit set by federal regulations constitutes a misuse of funds and therefore compromises funding levels for both the TANF and the Child Care programs.

In order to ensure proper and accurate reporting of administrative costs, ODJFS has determined that it is necessary to make changes to the TANF and CC funding allocations issued to local family services agencies. ODJFS is not making changes in the amount of funding issued to the county for TANF and CC; ODJFS is only making changes in the issuance and reporting aspects of the grants.

The changes are detailed in the rules identified below, which were emergency filed, effective October 1, 2009 (FAPMTL No. 129), and filed on a permanent basis, effective December 30, 2009.

ODJFS is splitting the current TANF allocation into two separate allocations for the purpose of tracking and monitoring TANF administrative costs.

  • Amended rule 5101:9-6-08 titled "TANF Regular Allocation" outlines requirements and allowable expenditures for non-administrative costs.
  • New rule 5101:9-6-08.8 titled "TANF Administration Allocation" outlines requirements and allowable expenditures for administrative costs.

ODJFS is also splitting the current Child Care allocation into two separate allocations for the purpose of tracking and monitoring Child Care administrative costs. The current rule, 5101:9-6-11, titled "County Child Care Funding Allocation and Child Care Quality Allocation" will be rescinded and reissued as follows:

  • 5101:9-6-11 titled "County Child Care Non Administration Allocation" outlines requirements and allowable expenditures for non-administrative costs;
  • 5101:9-6-11.2 titled "County Child Care Administration Allocation" outlines requirements and allowable expenditures for administrative costs; and
  • 5101:9-6-11.3 titled "Child Care Quality Allocation" outlines the requirements and allowable expenditures for costs associated with child care quality.

In addition, ODJFS is rescinding the current "Child Care 2 Allocation" rule 5101:9-6-11.1 Excess child care expenditures may now be charged to either the TANF Administrative Allocation or the TANF Regular allocation as detailed in new rules 5101:9-6-11 and 5101:9-6-11.2.

Instructions:

LocationRemoveInsert
Chapter 6 5101:9‑6‑08
(effective 10/1/2009) 		5101:9‑6‑08
(effective 12/30/2009)
Chapter 6 5101:9‑6‑08.8
(effective 10/1/2009) 		5101:9‑6‑08.8
(effective 12/30/2009)
Chapter 6 5101:9‑6‑11
(effective 10/1/2009) 		5101:9‑6‑11
(effective 12/30/2009)
Chapter 6 5101:9‑6‑11.2
(effective 10/1/2009) 		5101:9‑6‑11.2
(effective 12/30/2009)
Chapter 6 5101:9‑6‑11.3
(effective 10/1/2009) 		5101:9‑6‑11.3
(effective 12/30/2009)

Please direct inquiries to your ODJFS Fiscal Supervisors/Bureau of County Finance and Technical Assistance at (614) 752-9194.