Due to improvements made by the implementation of the County Finance Information System (CFIS) and to reflect the most current funding practices, the Ohio Department of Job and Family Services (ODJFS) is rescinding Administrative Code rule 5101:9-7-02 "Child support enforcement agency (CSEA) financing, reconciliation, and closeout" and proposing new rules 5101:9-7-02, 5101:9-7-02.1, and 5101:9-7-02.2. The original rule 5101:9-7-02 has been broken out into three separate rules outlining the financing, reconciliation, and closeout procedures for the maintenance of the financial relationship between the CSEA and ODJFS. The most significant changes/clarifications are outlined below.

5101:9-7-02 Child support enforcement agency (CSEA) financing and cash management:

• The CSEA will no longer be required to submit quarterly cash flow forecasts of anticipated expenditures.
• Processing time for draw requests has been decreased from nine to six working days.
• Cash management requirements have been further defined and a process for calculating average cash on hand has been added.
• Documentation regarding noncompliance with cash management requirements must be submitted within fifteen business days after the CSEA receives its cash on hand calculation from ODJFS.
• A process for interest calculation and annual reconciliation has been added.

5101:9-7-02.1 Child support enforcement agency (CSEA) quarterly reconciliation:

• The quarterly close, which previously occurred for the first and second quarters of the SFY, will occur each quarter.
• Amounts owed to ODJFS as a result of quarterly reconciliation are no longer automatically deducted from the agencies' draws by ODJFS. The CSEA will be notified of the results of the quarterly reconciliation and the CSEA will deduct any overpayment from its draw.
• Amounts owed to the CSEA as a result of quarterly reconciliation are no longer automatically sent to the CSEA. The CSEA shall assess its current cash status and may request cash draw if the CSEA has a need for the funding.

5101:9-7-02.2 Child support enforcement agency (CSEA) annual and grant closeout:

• Federal grants issued after July 1, 2009 will be reconciled and closed at the end of the period of availability. State funds will continue to be closed at the end of the SFY.
• CSEAs will no longer be required to submit the JFS 02713 for coding adjustments. The CSEA will determine which grants or state allocations need to be adjusted and will make the coding adjustment in the Quarterly Information Consolidation Plus (QUIC+) for upload into CFIS.

Please direct inquiries to your ODJFS fiscal supervisor in the Office of Fiscal and Monitoring Services, Bureau of County Finance and Technical Assistance (BCFTA) at (614) 752-9194.

Instructions: