Due to improvements made by the implementation of the County Finance Information System (CFIS), and to reflect the most current funding practices, the Ohio Department of Job and Family Services is rescinding Administrative Code rule 5101:9-7-04 "Workforce Investment Act (WIA) Area Financing, Reconciliation, and Closeout" and proposing new rules 5101:9-7-04, 5101:9-7-04.1 and 5101:9-7-04.2. The original rule 5101:9-7-04 has been broken out into three separate rules outlining the financing, reconciliation, and closeout procedures for the maintenance of the financial relationship between WIA local areas and ODJFS. The most significant changes/clarifications are outlined below:

5101:9-7-04 Workforce Investment Act (WIA) Area Financing and Cash Management:

• Local areas will no longer be required to submit quarterly cash flow forecasts of anticipated expenditures.
• Processing time for local areas draw requests has been decreased from nine working days to six working days.
• Documentation regarding compliance with case management requirements must be submitted within fifteen days after the local area receives its cash on hand calculation from ODJFS.

5101:9-7-04.1 Workforce Investment Act (WIA) Area Quarterly Reconciliation

• The quarterly close, which previously occurred for the first and second quarters of the SFY, will occur each quarter.
• ODJFS will no longer deduct the local areas' draws. WIA local areas will be notified of the results of the quarterly reconciliation and local areas will deduct any overpayment from their draws.
• Amounts owed to the WIA local area as a result of the quarterly reconciliation are no longer automatically sent to the local area. WIA local areas shall assess their current cash status and may request a cash draw if a local area has an immediate need for funding.

5101:9-7-04.2 Workforce Investment Act (WIA)Area Annual and Grant Closeout

• At the discretion of the ODJFS director, federal grants issued after July 1, 2009 may be reconciled and closed at the end of the period of availability. State funds will continue to be closed at the end of the SFY.
• WIA local areas will no longer be required to submit a final annual interest reconciliation to ODJFS but will maintain the documentation in accordance with established record retention requirements.
• WIA local areas will no longer be required to submit the JFS 02713 for coding adjustments. The WIA local area will determine which grants or state allocations need to be adjusted and will make the coding adjustment in QUIC+ for upload into CFIS

Instructions:

Please direct inquiries to your ODJFS Fiscal Supervisors/Bureau of County Finance and Technical Assistance at (614) 752-9194.