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FAPMTL 1 (Issuance of Fiscal Administrative Procedure Manual)
Fiscal Administrative Procedure Manual Transmittal Letter No. 1
July 7, 2006
TO: Fiscal Administrative Procedure Manual Holder's County Departments of Job and Family Services' Directors
FROM: Barbara E. Riley, Director
SUBJECT: Issuance of Fiscal Administrative Procedure Manual

This transmittal issues the Fiscal Administrative Procedure Manual (FAPM) effective immediately. With this issuance, chapters 1000 through 8000 of the Administrative Procedure Manual (APM) are obsolete and the Fiscal Administrative Procedure Manual (FAPM) now contains all existing fiscal administrative policy and rules. Chapter 9000, which contains miscellaneous administrative policy, will remain intact. All previously written fiscal/administrative policies that are still in effect have been replaced with Ohio Administrative Code rules. The FAPM is organized as follows:

Fiscal Administrative Procedure Manual Transmittal Letters (FAPMTL): These communicate permanent fiscal policy changes in the form of new, amended or rescinded Administrative Code Rules. A link will to the issuing FAPMTL will be located at the top of each rule for reference purposes.

Fiscal Administrative Procedure Letters (FAPL): These communicate temporary policy information and/or clarify existing policy. FAPLs may be used to relay important information quickly, to be followed by a FAPMTL in the future.

Introduction -Overview of County Finance and the FAPM

Chapter 1 - Introduction to County Organization and Fiscal Administration

5101:9-1-02 County Cost Structures. (APMTL 271)

5101:9-1-03 Direct Costs. (APMTL 268)

5101:9-1-04 Administrative Costs. (APMTL 271)

5101:9-1-05 Shared Costs. (APMTL 271)

5101:9-1-10 Countywide Central Service Costs. (APMTL 271)

5101:9-1-15 Cost Principles. (APMTL 271)

5101:9-1-16 County Organization and Fiscal Administration. (APMTL 271, APMTL 333)

5101:9-1-88 Subrecipient annual risk assessment review and subrecipient monitoring process. (APMTL 321)

Chapter 2 - Reserved

Chapter 3 - Workforce Investment Act Administration

5101:9-31-01 General Requirements for use and Expenditures of Workforce Investment Act Funds by Local Areas. (APMTL 248)

5101:9-31-02 Workforce Investment Act (WIA) Allocation. (APMTL 245)

5101:9-31-03 One Stop Services. (APMTL 245)

5101:9-31-04 Reed Act one-stop allocation. (APMTL 283, APMTL 275)

Chapter 4 - Acquisition Standards and Guidelines

5101:9-4-01 Acquisition standards definitions. (APMTL 298)

5101:9-4-02 Standards for Acquisition. (APMTL 298)

5101:9-4-04 County written code of standards of conduct. (APMTL 298)

5101:9-4-06 Small and minority businesses and women's business enterprise and labor surplus area firms. (APMTL 298)

5101:9-4-07 Procurement requirements. (APMTL 298)

Chapter 5 - Program Reports, Statistics, and Requirements

5101:9-5-59 Title IV-E Foster Care Expenditures (APMTL 331)

5101:9-5-65 Temporary Assistance to Needy Families (TANF) Reporting System (APMTL 331)

Chapter 6 - County Funding Sources

5101:9-6-02 County Allocation Process. (APMTL 314, APMTL 264 )

5101:9-6-03 Public assistance fund allocations and linkages. (APMTL 319, APMTL 288, APMTL 284, APMTL 268)

5101:9-6-05 Income Maintenance (IM) Control Allocation, Emergency Medical Transportation (EMT) Funding, and at Risk Pregnancy Transportation (ARPT) Funding. (APMTL 314, APMTL 264)

5101:9-6-06 Accountability credibility together (ACT) allocation. (APMTL 315)

5101:9-6-07 Access to better care (ABC) non-behavioral case management allocation. (APMTL 318)

5101:9-6-08 Temporary Assistance for Needy Families (TANF) Allocation. (APMTL 314, APMTL 264 )

5101:9-6-08.1 Ohio human services training system (OHSTS) funding. (APMTL 312)

5101:9-6-08.2 TANF Demonstration Project Administrative Costs Reimbursement. (APMTL 334)

5101:9-6-09 Food Stamp Employment and Training (FSET) Allocation. (APMTL 314, APMTL 264)

5101:9-6-10 State Operating Allocation. (APMTL 314, APMTL 264 )

5101:9-6-11 County Child Care Funding. (APMTL 314, APMTL 258)

5101:9-6-11.1 "Child Care 2" allocation. (APMTL 305)

5101:9-6-12 Federal Social Services Allocation. (APMTL 314, APMTL 264)

5101:9-6-12.1 Title XX temporary assistance for needy families (TANF) transfer allocation. (APMTL 304)

5101:9-6-12.2 Title XX base allocation. (APMTL 303)

5101:9-6-13 Disaster Related Prevention, Retention and Contingency (PRC) Assistance Funding. (APMTL 264)

5101:9-6-14 Adult Protective Services (APS) Allocation. (APMTL 314, APMTL 264)

5101:9-6-14.1 Adult protective services training subsidies. (APMTL 302)

5101:9-6-16 Refugee Resettlement Social Services (RRSS) Allocation. (APMTL 314, APMTL 264)

5101:9-6-16.1 Refugee targeted assistance allocation. (APMTL 322)

5101:9-6-19 State Child Protective Allocation (SCPA). (APMTL 314, APMTL 264 )

5101:9-6-20 Consolidated State Child Protective Allocation Fiscal Sanctions. (APMTL 314)

5101:9-6-21 PCSA accreditation subsidies. (APMTL 280)

5101:9-6-22 Talbert house allocation. (APMTL 317)

5101:9-6-25 "ProtectOhio" Funding. (APMTL 309, APMTL 264)

5101:9-6-28 Title IV-E Funding. (APMTL 264)

5101:9-6-35 Chafee Allocation. (APMTL 264)

5101:9-6-36 Emergency Services Assistance Allocations. (APMTL 314, APMTL 264)

5101:9-6-37 Title IV-B Allocation. (APMTL 264)

5101:9-6-38 Post Adoption Special Services Subsidy (PASSS). (APMTL 264)

5101:9-6-40 Basic Child Abuse and Neglect Allocation. (APMTL 265)

5101:9-6-46 Family Support Services Allocation. (APMTL 257)

5101:9-6-47 Help me Grow Allocation. (APMTL 307, APMTL 261)

5101:9-6-49 Veteran short-term training program (VSTP) allocation. (APMTL 290)

5101:9-6-50 ODJFS Grants. (APMTL 314, APMTL 264, APMTL 262)

5101:9-6-51 Family service agency responsibilities. (APMTL 310, APMTL 297)

5101:9-6-52 Community Evaluation Teams Allocation. (APMTL 269)

5101:9-6-53 National emergency grant (NEG) allocation. (APMTL 289)

5101:9-6-54 Department of labor (DOL) settlement funds allocation. (APMTL 291)

5101:9-6-55 One Time Special Funding For Income Maintenance Control And Federal Social Services. (APMTL 293)

5101:9-6-57 The Recruitment of African American Adoptive Families Allocation. (APMTL 306)

5101:9-6-75 AdoptOhio Kids Incentive Funds. (APMTL 311)

5101:9-6-80 State Child Support Allocation. (APMTL 251)

5101:9-6-81 Kinship permanency incentive (KPI). (APMTL 323)

5101:9-6-82 Inter-county Adjustment of Allocations. (APMTL 308)

5101:9-10-31 County Share of Public Assistance Expenditures. (APMTL 275)

Chapter 7 - Fiscal Reimbursement and Reporting

5101:9-7-08 Title IV-E foster care maintenance (FCM) agreements between the Ohio department of job and family services (ODJFS) and county juvenile courts. (APMTL 330)

5101:9-7-10 Social services block grant quarterly summary. (APMTL 325)

5101:9-7-20 Random Moment Sample (RMS) Time Studies. (APMTL 259)

5101:9-7-21 Title IV-E County Juvenile Court Random Moment Sample Time Studies. (APMTL 278)

5101:9-7-22 Ohio department of job and family services (ODJFS) random moment sample (RMS) review. (APMTL 287)

5101:9-7-24 Electronic Funds Transfer (EFT). (APMTL 246)

5101:9-7-30 Return of Funds to ODJFS. (APMTL 246)

5101:9-7-50 Federal Financial Participation and the Nonfederal Matching Share. (APMTL 246)

5101:9-7-80 Statewide Automated Child Welfare Information System (SACWIS) Subsidy Funding Reimbursement. (APMTL 327)

5101:9-10-10 Federal Tax Refund Offset Program Financial Reporting and Incentives. (APMTL 252)

5101:9-10-25 County Financing. (APMTL 246)

5101:9-10-29 ODJFS County Supervised Reports. (APMTL 238)

5101:9-10-49 Incentives for Collection of Inappropriate Benefit Payments. (APMTL 253)

5101:9-10-50 Incentive for Recovery of Incorrectly Paid Medical Assistance Benefits Caused by Recipient Error. (APMTL 277)

Chapter 8 - Performance Standards, Performance Acquisitions, and Standards Sanctions

5101:9-8-01 TANF high performance bonus incentive. (APMTL 281)

5101:9-8-02 County Performance Allocations Annual Report. (APMTL 281)

5101:9-8-03 SFY 05 TANF high performance bonus incentive. (APMTL 292)

5101:9-8-04 Federal fiscal year (FFY) 2005 Temporary Assistance for Needy Families (TANF) High Performance Bonus Incentive. (APMTL 316)

FAPM Appendix

JFS Forms

Sample Forms

FAPM Desk Aides

Archived APMTLS

Archived APLs

The ODJFS Bureau of Business Services discontinued automatic distribution of paper handbook transmittal letters effective November 1, 2002. An electronic version of a complete Fiscal Administrative Procedure Manual is available on the internet by going to http://emanuals.jfs.ohio.gov. An ODJFS Electronic Manuals Help Guide is available on this site. You can also access new issuances of fiscal policy at Legal/Policy Central Calendar, which is available on the ODJFS Inner web at https://innerweb.odjfs.state.oh.us/lpc. This site provides a daily list of transmittal letters with links to the electronic manuals and to printable (PDF) versions of the transmittal letters. To receive an e-mail notification of new issuances, contact HANDBOOK_UPDATE_SUBSCRIPTIONS@odjfs.state.oh.us and enter the word "subscribe" in the subject line. Copies of obsolete administrative manual sections are available through the Bureau of County Finance and Technical Assistance. All new manual material will be placed on official clearance through the Office of Legal Services and is available for review and comment. In order to receive an e-mail notification of any new postings to the clearance board, send an e-mail with your name and address to: http://www.odjfs.state.oh.us/clearances/inner.asp.

Instructions: File as obsolete the Administrative Procedure Manual and replace with the Fiscal Administrative Procedure Manual. The FAPM Glossary and Appendix, which includes all current forms, will be issued in a future FAPMTL. Please note the forms are currently available in electronic version.