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APMTL 286 (Subj:Guidance to County Agencies that Download, Match, Scrape or Extract Data from an ODJFS Automated System.)
Administrative Procedure Manual Transmittal Letter No. 286
November 17, 2004
TO: All County Department of Job and Family Services' Directors All Administrative Procedure Manual Holders
FROM: Thomas J. Hayes, Director
SUBJECT: Subj:Guidance to County Agencies that Download, Match, Scrape or Extract Data from an ODJFS Automated System.

Attached is rule 5101:9-9-38. This rule provides guidance to county agencies when downloading, matching, scraping or extracting data (collectively referred to as extracting data) from Ohio department of Job and Family Services' automated systems.

The rule sets out the circumstances under which employees of county agencies may extract data; guidelines wherein the county agencies may extract data and provide the data to county agency contractors, law enforcement agencies and auditors; and a procedure and requirements to be followed should a county agency decide to extract data or authorize extraction of data from an Ohio Department of Job and Family Services automated system and migrate that data to a computer system, data base or application not under the control of the Ohio Department of Job and Family Services.

Questions regarding this APMTL may be directed to the Office of Legal Services at 614 466-4605.