Effective July 1, 2001, the Ohio Department of Job and Family Services (ODJFS) will implement a PRC reporting system for counties to report data for PRC services provided beginning July 1, 2001, and thereafter. While the July 1, 2001 date is important to note so that service data can be collected from that date onward, actual submission of July data will not occur until August, 2001 at the earliest and November 15, 2001 at the latest. Attached Administrative Procedure Manual sections, APM.5600. and APM.5610. reflect these changes. The implementation of the PRC reporting system allows ODJFS to meet federal TANF reporting requirements, to respond to legislative inquiries regarding PRC program characteristics, and allows counties access to program specific information relative to each county.

The PRC reporting system consists of two reporting mechanisms based on the two primary service categories of "hard" and "soft" services:

• PRC "hard" services are benefits having cash value that are provided to clients. These services are reported through CRIS-E at the time of service provision. Attachment A to this letter contains all of the CRIS-E/PRC Reporting Categories. The attachment also contains the CRIS-E codes as well as service definitions for each program category.
• PRC "soft" services are services without cash value to the recipient (e.g., job training and education, after-school programs, etc.). Data on these services are collected through the PRC Web Reporting Tool (WRT). Using the PRC-WRT mechanism, counties will report monthly PRC data on soft services by service category, sub-category, numbers of individuals served, and service costs. Attachment B to this letter contains the details on the data requirements for PRC soft services. Listed below are the service categories and sub-categories for reporting PRC soft services:

I.Training, Employment and Career Advancement

A.Employment, Placement and Work Support Services

B.Education and Training

C.Transportation

II.Youth Education and Support

A.Before/After School Programs

B.Family and Youth Intervention

C.Youth Workforce Preparation and Employment Programs

III.Child Welfare and Family Support

A.Family Preservation/Support Services

B.Family Reunification Services

C.Kinship Care/Navigator Services

D.Visitation Centers/Exchanges/Mediation Services

E.Community Outreach

IV.Community and Economic Development

A.Community Planning and Organizational Development

B.Employer Recruitment and Sustainment

V.Help Me Grow

A.Welcome Home Visits for Newborns

B.Early Start

C.Early Intervention Services

D.Community Outreach

VI.Out-of-Wedlock Pregnancy Prevention

A.Family Planning Support, Clinical and Follow-up Services

B.Education Outreach and Mentoring Services

C.Community Outreach

VII.Domestic Violence

A.Shelter Services

B.Personal and Family Support Services

C.Community Outreach

The PRC-WRT information and instructions describe the service definitions and participants to be reported. PRC soft service data is compiled on a monthly basis. Counties may submit the data on a monthly basis, or on a quarterly basis as long as it incorporates month-specific data and is submitted no later than 45 days after the end of the quarter.

The PRC-Web Report Tool will become operational during August, 2001. The web site will be a secure web site which will require county and provider registration to obtain access to the web reporting tool. CDJFSs will need to select how data will be submitted through the PRC-WRT. They may choose to allow providers to register for access or choose to submit data on behalf of their providers. If a county permits providers to submit data, the county will be required to approve the data before it is submitted to ODJFS. Counties will be given instructions on county and provider registration for access to the web site prior to August, 2001. Further information regarding the design of the Web Reporting Tool is found in the PRC-WRT information and instructions and in Attachment C to this letter.

Questions regarding this APMTL can be directed to your local Account Manager or to Robert Colton, Human Services Reporting, Office of Research, Assessment and Accountability (614) 752-6688.

Instructions:

• Please remove APM Chapter 5000 and replace with the attached pages dated July 1, 2001.

Attachments: A, B, and C

Attachment A - CRIS-E/PRC Reporting Categories.

Attachment B - PRC "Soft" Services Reporting Categories and Service Definitions.

Attachment C - PRC Web Reporting Tool: County Information Sheet.