Beginning July 1, 2013, the Office of Medicaid Assistance (OMA) will officially become an independent state agency, the Ohio department of Medicaid (MCD). However, MCD and the Ohio Department of Job and Family Services (ODJFS) will still partner on the Medicaid Integrated Eligibility project to create a fully integrated system of care that provides comprehensive service to those receiving Medicaid benefits.

As a result, select counties have been asked to assist MCD and ODJFS with the development of the new system. Counties selected to participate will be reimbursed for staff time and travel costs. The purpose of this FAPL is to advise participating counties on how to allocate staff costs for proper reimbursement.

Staff time will be claimed as follows:

It is expected that staff participating in this project are not random moment sampling (RMS) participants at the county level. Counties will claim payroll related costs associated with these non-RMS staff time by submitting actual costs to the cost pool to which they are currently assigned. The staff time costs will be allocated to allowable funding sources as distributed by the RMS process. The county will then invoice MCD for actual costs. When the county agency receives the reimbursement from MCD, the county will code the staff time reimbursement to the cost pool as a receipt which will then be redistributed, according to the RMS statistics, thereby fully reimbursing all original funding sources.

Travel costs associated with this activity will be claimed as follows:

Travel costs will be claimed as local expenditures. When the county agency receives the reimbursement from MCD, the county will code the travel cost portion as a reimbursement to the local expenditure.

Counties should direct inquiries related to the allocation of costs for RMS participants to your ODJFS fiscal supervisor in the Office of Fiscal and Monitoring Services, Bureau of County Finance and Technical Assistance (BCFTA) at (614) 752-9194.