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APL 277 (One Time Consolidated Funding Allocation Change for SFY 2005)
Administrative Procedure Letter No. 277
July 20, 2004
TO: Administrative Procedure Manual Holders County Departments of Job and Family Services' Directors
FROM: Thomas J. Hayes, Director
SUBJECT: One Time Consolidated Funding Allocation Change for SFY 2005

Due to a decrease in county PRC (Prevention, Retention and Contingency) program and TANF (temporary assistance to needy families) expenditures over the past three years and in order to provide county agencies an opportunity to increase services through local PRC/TANF programs, the Ohio Department of Job and Family Services (ODJFS) is adding a ceiling excess coverage of TANF service expenditures outside of the consolidated allocation for fiscal year 2005. ODJFS will be able to cover up to $47,483,885 of TANF service expenditures that are in excess of counties' consolidated ceiling.

In order to qualify for ceiling excess coverage, a county must exceed a pre established maintenance of effort (MOE) expenditure level for TANF services within its consolidated allocation. Each county will have their own cap of potential coverage. This feature is focused on TANF spending as a whole versus just PRC program expenditures because similar services may be coded differently from county to county. TANF service expenditures include all TANF expenditures within the consolidated allocation, plus those that were in separate allocations for SFY (state fiscal year) 2003 (Kinship Navigator, Child Welfare TANF, Adult Literacy and Wellness program), less administration line codes:

2 1210TANF Training

2 1228TANF OWF Administration

2 1236TANF Leap

2 1255AODS Alcohol

The following manual rolls are additional expenditures included in each county's MOE:

2 1218TANF Child Welfare manual roll

2 1237TANF OWF Work manual roll

MOE methodology is based on calendar year 2003 TANF services expenditures.

Cap refers to a pre established ceiling for each county above the consolidated allocation. It can only be accessed for TANF expenditures that have exceeded the MOE component within the consolidated, and the consolidated allocation as a whole. Cap methodology = [SFY 2003 statewide TANF expenditures + $50 million] MOE. The statewide cap for SFY 2005 is $47,483,885.

In order to qualify for consolidated ceiling excess coverage, a county must exceed their consolidated allocation and exceed their MOE level within the consolidated allocation. ODJFS will first cover ceiling excess for TANF services expenditures up to the county's cap, and will then cover earned Food Stamp/ Medicaid Administration expenditures only if funds are available after the statewide closeout and reconciliation. The policy for Medicaid and Food Stamp administration pass through funding remains the same even if a county does not exceed their MOE in accordance with APM.6216.

Counties will receive notification of their cap amounts in writing from ODJFS. This information will accompany the initial SFY 2005 consolidated allocation. The packet will also include an accept or release form that each county will submit back to ODJFS. The purpose of this form will be to allow counties who do not plan to increase TANF expenditures, an opportunity to release their cap for redistribution to counties that are planning to enhance TANF programs and increase expenditures.

Please direct inquiries to your Fiscal Supervisor.