APMTL 390 (Records Retention Periods for Public Assistance Records and County Access)
Administrative Procedure Manual Transmittal Letter No. 390
March 21, 2023
TO: Administrative Procedure Manual (APM) Holders
FROM: Matt Damschroder, Director
SUBJECT: Records retention Periods for Public Assistance Records and County access
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This letter transmits the amendment of Internal Management rules in Chapter 5101:9 of  the Administrative Code as a result of a periodic review.  The following is a brief explanation of each rule and the changes to the rules.

Rule 5101:9-9-21: “County agency records retention, access, and destruction” is being amended. Minor edit to the rule.

5101:9-9-21.1 “Public assistance records: retention periods.” This rule provides for a minimum seven-year retention period for active public assistance records.  Minor edit made to the rule.

INSTRUCTIONS:

The following chart depicts what material should be removed from the Administrative Procedure Manual (APM) and what material should be inserted in the APM.

LOCATION

REMOVE AND FILE

AS OBSOLETE

 INSERT/REPLACEMENT
Chapter 9 5101:9‑9‑21 (effective 3/5/18) 5101:9‑9‑21 (effective 4/1/23)
Chapter 9 5101:9‑9‑21.1 (effective 5/26/20) 5101:9‑9‑21.1 (effective 4/1/23)