APMTL 342 (Retention of, access to, and destruction of county agency records and public assistance records)
Administrative Procedure Manual Transmittal Letter No. 342
August 20, 2008
TO: Administrative Procedure Manual (APM) Holders
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Retention of, access to, and destruction of county agency records and public assistance records

This APMTL transmits new rules 5101:9-9-21 and 5101:9-9-21.1. Both rules are effective August 23, 2008.

Rule 5101:9-9-21 replaces rule 5101-9-21 effective November 1, 1996. Rule 5101:9-9-21.1 replaces rule 5101-9-21.1 effective February 15, 1996.

Rule 51015101:9-9-21, "County agency records retention, access, and destruction," provides for a general three-year minimum retention period for all records, including recipient records, beginning three years from ODJFS's acceptance of the final closeout expenditure report related to the applicable federal award, or other ODJFS minimum records retention requirements, whichever is longer.

Rule 5101:9-9-21.1, "Public assistance records: retention periods," provides for a minimum seven-year retention period for active public assistance records.

Instructions:

LocationRemove and File as ObsoleteInsert/Replacement
Chapter 9 Not applicable
(rescinded 5101-9-21 is not in the APM) 		5101:9‑9‑21
effective August 23, 2008
Chapter 9 Not applicable
(rescinded 5101-9-21.1 is not in the APM) 		5101:9‑9‑21.1
effective August 23, 2008