[OAC 5101-9-21]

All records documenting a function for which the county is requesting state and federal reimbursement must be made available to ODHS and federal funding sources upon request. This includes all financial and programmatic records, supporting documents, statistical records, and other records of recipients and contractors or subcontractors.

All information and records concerning an applicant/recipient or former recipient must be safeguarded as delineated in Public Assistance Manual (PAM) Section 1140, Food Stamp Certification Handbook (FSCH) Section 1142 and APM 9240 through 9243.5 and are subject to the intercounty transfer requirements set forth in PAM Sections 1203 and Procedure 16 of the FSCH.

All public records must also be made available for inspection to any member of the general public during regular business hours. It is the responsibility of the county agency to maintain its records in such a manner that the agency can fulfill its records access obligations promptly and efficiently.

REFERENCE: ORC Section 149.43