[OAC 5101-9-21]

Definitions applicable to APM 9212 through 9215 follow:

(1)Record: Any document, device, or item, regardless of physical form or characteristic, created or received by or coming under the jurisdiction of any public office of the state or its political subdivisions, which serves to document the organization, functions, policies, procedures, operations, or other activities of the office.

(2)Record Series: Records that are filed together or maintained as a unit because they relate to a particular subject or function, result from the same activity, have a particular form, or have some other relationship arising from their creation, receipt, or use.

(3)Retention Schedule: A document which assigns a required retention period to a record series based upon its fiscal, legal, or administrative value.