[OAC 5101-9-11]

For purposes of administration of this plan, there are two distinct levels of responsibility: ODHS and the county agency.

(1)The ODHS Civil Rights/EEO Section is responsible for monitoring the implementation of the civil rights plan for the county agency including:

(a)Investigating complaints of discrimination.

(b)Disseminating information pertaining to civil rights laws to the county agency civil rights coordinator/EEO Office, beneficiaries, and interested members of the general public.

(c)Preparing compliance reports for submission to the U.S. Department of Health and Human Services, Office for Civil Rights (HHS, OCR) and the U.S. Department of Agriculture, Office for Civil Rights (FCS, OCR); providing instructions and guidance to the county agency civil rights coordinator/EEO Office in all aspects of implementing the civil rights laws and the processing of complaints. ODHS will also advise and recommend actions which will remedy noncompliant areas.

(d)Conducting compliance reviews of the county agency through designated monitoring staff.

(e)Acting as liaison between ODHS, HHS, and FCS Offices for Civil Rights.

(f)Acting as liaison with disabled groups, minority groups, older Americans, and other community groups concerned with the delivery of services.

(g)Monitoring essential documents and files relative to assuring civil rights compliance by all programs under the administration of ODHS.

(2)The CDHS, PCSA, and CSEA Civil Rights Coordinator/EEO Office is responsible for:

(a)Disseminating civil rights information and regulations to county agency staff, contract providers, beneficiaries, boards/advisory councils, and interested members of the general public.

(b)Conducting preliminary reviews of the agency and monitoring records relative to civil rights, in accordance with procedures outlined by the ODHS Civil Rights/EEO Section.

(c)Resolving complaints by counseling, advising, etc., under the guidance of the ODHS Civil Rights/EEO Section.

(d)Providing civil rights training and technical assistance to county agency staff.

(e)Acting as the civil rights resource person to the county agency's director and the ODHS Civil Rights/EEO Section.