(A)When the
agency approves an application for public assistance or social services, the
assistance group shall be provided prompt written notice of the decision.
(1)The notice
shall contain: a clear and
understandable statement of the action the agency has taken and the reasons for
it, including the beginning date of aid and the amount of all benefits
authorized, cite the applicable regulations, explain the assistance group's
right to and the method of obtaining a county conference and a state hearing,
and contain a telephone number to call about free legal services.
(a)A clear and understandable statement of
the action the agency has taken and the reasons for it, including the beginning
date of aid and the amount of all benefits authorized.
(b)Citations of the applicable
regulations.
(c)An explanation of the assistance
group's right to and the method of obtaining a county conference and a state
hearing.
(d)A telephone number to call about free
legal services.
(2)The JFS 04074 "Notice of Approval of Your
Application for Assistance" (rev. 9/2011), or the Ohio department of job
and family services (ODJFS) computer-generated approval notice, shall be used.
(B)When the
agency approves an application or reapplication for food
assistancesupplemental nutrition assistance
program (SNAP) benefits, the assistance group shall be provided written
notice of the decision.
(1)The ODJFS computer-generatedelectronic
approval notices are the only notices that may be used for approval of
applications and reapplications for food assistanceSNAP benefits. When the agency approves an application
or reapplication for food assistance SNAP benefits, the JFS 04074, any version shall not be
used.
(2)Timing of the
notice shall be in accordance with rule 5101:4-5-07 of the Administrative Code.
(3)The notice
shall contain: a clear and
understandable statement of the action the agency has taken, cite the
applicable regulations, explain the assistance group's right to and the method
of obtaining a county conference and a state hearing, and contain the name and
telephone number of the person to contact for more information and a telephone
number to call about free legal services.
(a)A clear and understandable statement of
the action the agency has taken.
(b)Citations of the applicable
regulations.
(c)An explanation of the assistance
group's right to and the method of obtaining a county conference and a state
hearing.
(d)The name and telephone number of the
person to contact for more information.
(e)A telephone number to call about free
legal services.
The notice shall also include the
amount of the allotment, the beginning and ending dates of the certification
period, and any variations in the benefit level based on changes anticipated at
the time of certification.
If the initial allotment contains both benefits for the month of
application and the current month's benefits, the notice shall explain that the
initial allotment includes more than one month's benefits, and shall indicate
the monthly allotment for the remainder of the certification period.
(4)The agency may
include with the notice a reminder of the assistance group's obligation to
report changes in circumstances and the need to reapply for continued participation
at the end of the certification period. Other information that may be useful to
the assistance group also may be included.
(5)When an
assistance group's application is approved on an expedited basis without
verification, as provided in rule 5101:4-6-09 of the Administrative Code, the
notice shall be accompanied by an explanation that the assistance group mustshall provide the
verification that was previously waived.
(6)If the agency
has elected to assign a longer certification period to an assistance group
certified on an expedited basis, the notice shall also be accompanied by an
explanation of the special conditions of the longer certification period, as
specified in rule 5101:4-6-09 of the Administrative Code.
(7)For assistance
groups provided a notice of expiration at the time of certification, as
required by rule 5101:4-7-07 of the Administrative Code, the notice of
eligibility shall be accompanied by a notice of expiration.
(8)The JFS 07401 "Notice of Pending Food AssistanceSupplemental Nutrition
Assistance Program (SNAP) Application" (rev. 6/201311/2016), or its
computer-generated equivalent, shall be used.
Effective: 3/1/2019
Five Year Review (FYR) Dates: 11/29/2018 and 03/01/2024
Certification: CERTIFIED ELECTRONICALLY
Date: 02/05/2019
Promulgated Under: 119.03
Statutory Authority: 5101.35, 3125.25
Rule Amplifies: 3125.25, 5160.011, 5101.35
Prior Effective Dates: 06/02/1980, 04/01/1987, 04/01/1989,
06/01/1993, 06/01/2003, 12/15/2008, 02/28/2014