The state of Indiana revised their Title IV-E reimbursement ceiling amounts for the period September 1, 2003, to August 31, 2004. Consequently, the state of Ohio's recognized reimbursement ceiling amounts for Indiana's residential facilities have been revised in accordance with OAC 5101:2-47-27. As a result of these reimbursement ceiling revisions, JFS 01925 invoices that were submitted for these Indiana facilities for placement dates between September 1, 2003, and January 31, 2004, were reimbursed improperly. In order to receive proper reimbursement counties that invoiced and received reimbursement for placement dates between September 1, 2003, and January 31, 2004, will need to follow a two-step process involving an initial repayment of improperly paid claims and then a subsequent rebilling for the placements. Details of the two-step process are as follows:

• Step 1 - Reversing Entries (Old Rates): For counties that have already invoiced and have been reimbursed for placement dates between the period September 1, 2003, to January 31, 2004, please list the claim lines for each child as originally reported in all columns on the JFS 01925 except enter an "E" in column 8, Trans Code. This will effectively repay the state of Ohio the exact reimbursement amount your county received for the period of placement. Please submit your reversing entries prior to May 14, 2004. Reversing entries received after this date will process improperly.

Note: If your county has not yet billed for and received reimbursement for placement dates between September 1, 2003, to January 31, 2004, please refrain from mailing your invoices until after the JFS 01925 cut-off date of May 14, 2004, in order to receive proper reimbursement in accordance with the revised reimbursement ceiling amounts. Furthermore, billings for February placement dates and beyond may initially error off until such time that the Step 1 process is completed.

• Step 2 - Rebilling/Reimbursement Entries (Revised Rates): To receive proper reimbursement according to the revised reimbursement ceiling amounts please list the claim lines for each child as previously completed in Step 1 above except enter an "A" in column 8, Trans Code. This will effectively reimburse your county the proper amount according to the revised reimbursement ceiling amounts. Please submit your rebilling entries any time after May 14, 2004.

Please submit your JFS 01925 entries for Step 1 and Step 2 under a separate mailing cover to:

Office for Children and Families

Bureau of Accountability and Regulation

Attention: JFS 01925 Coordinator

255 East Main Street, 3rd Floor

Columbus, OH 43215-5222

Waiver counties are advised to claim for their Indiana placements to recoup available administrative dollars for their placements during the period September 1, 2003, to August 31, 2004. The previous Indiana rates for this period had no administration reimbursement ceiling rate. However, now that the Indiana reimbursement ceilings have been revised and include an administration rate, waiver counties may apply for administrative cost reimbursement.

The revised list of rates for Indiana facilities for September 1, 2003, to August 31, 2004, is attached and is also viewable on the Office for Children and Families' website https://jfs.ohio.gov/ocf/publications.stm under the section "Title IV-E."

For questions about this letter please contact the OCF Helpdesk by phone at1-866-886-3537, Option 4, or by email at HELP-DESK-OCF@odjfs.state.oh.us.

Attachment

Click here to view the revised list of rates for Indiana facilities for September 1, 2003, to August 31, 2004