FCASPL 323 (Implementation of the Ohio Database for Adult Protective Services)
Family, Children and Adult Services Procedure Letter No. 323
October 6, 2017
TO: All Family, Children and Adult Services Manual Holders
FROM: Cynthia C. Dungey, Director
SUBJECT: Implementation of the Ohio Database for Adult Protective Services

The purpose of this procedure letter is to provide guidance for county departments of job and family services (CDJFS) and their designated agencies on the implementation of the Ohio Database for Adult Protective Services (ODAPS) information system.

In accordance with the requirements of rule 5101:9-14-02 of the Administrative Code, each CDJFS or its designated agency is required to collect and submit data into the APS Case Incident Reporting System (CIRS). This Administrative Code rule is being rescinded and will be replaced by rule 5101:2-20-02.

Effective October 1, 2017, ODAPS, which has been developed pursuant to section 5101.631 of the Revised Code, will replace CIRS as the APS information reporting system. All referrals received on or after October 1, 2017 are to be recorded in ODAPS.

CIRS will continue to be available until December 6, 2017 to allow agencies time to complete all investigation activities and enter the case information for reports received on or before September 30, 2017. After December 6, 2017, information in the CIRS will be accessible in a “Read Only” format. Ongoing protective services cases that were opened prior to October 1, 2017 will be maintained outside of ODAPS.

INSTRUCTIONS:

The following chart depicts what materials should be deleted from the Family, Children and Adult Services Manual (FCASM) and what materials should be inserted in the FCASM.

LOCATION REMOVE AND FILE AS OBSOLETE INSERT/REPLACE
Procedure Letters   FCASMPL No. 323