FCASPL 235 (PCSA Case Service Review {End Dating Services in SACWIS})
Family, Children and Adult Services Procedure Letter No. 235
August 9, 2012
TO: All Family, Children and Adult Services Manual Holders
FROM: Michael B. Colbert, Director
SUBJECT: Instruction for Public Children Services Agencies regarding Case Service Review in SACWIS (i.e., End Dating Services in SACWIS)

New case service review functionality for the Statewide Automated Child Welfare Information System (SACWIS) was deployed via Build 1.116 on January 5, 2012. This functionality provides public children services agencies (PCSAs) the ability to conduct a comprehensive review of all services provided by, paid for, or arranged by the PCSA at any time during the period under review, regardless of whether or not the service was ever linked to the case plan or family service plan.

Effective October 1, 2012, the PCSA will be required to review:

1.Every service currently linked to the case plan or family service plan.

2.Every un-linked service that has not been end-dated.

3.Every service that was end-dated during the period under review including those services that were never linked to a case plan or family service plan.

PCSAs are encouraged to use the time between the effective date of this Procedure Letter and October 1, 2012 to end-date all inactive services, and consolidate any services being provided to multiple case members that are listed individually in SACWIS. For example, case management services listed separately for mother, father and children should be end-dated and recreated as a single service with all family members listed as participants.

Service reviews must be conducted pursuant to rules 5101:2-38-09, 5101:2-38-10, and 5101:2-38-20 of the Administrative Code.


The following chart depicts what materials should be deleted from the Family, Children and Adult Services Manual (FCASM) and what materials should be inserted in the FCASM.

Procedure Letters FCASPL No. 235