FCASPL 146 (FCM Single Cost Report, JFS 02911)
Family, Children and Adult Services Procedure Letter No. 146
July 31, 2008
TO: Family, Children and Adult Services Manual Holders
FROM: Helen E. Jones-Kelley, Director
SUBJECT: 2008 Revisions to Foster Care Maintenance Single Cost Report (JFS 02911) and Instructions (JFS 02911-I)

This letter transmits revisions to the JFS 02911 "Single Cost Report" and instructions JFS 02911-I which are used pursuant to OAC 5101:2-47-26.1 Public children services agencies (PCSA), private child placing agencies (PCPA), private noncustodial agencies (PNA): Title IV-E cost report filing requirements, record retention requirements and related party disclosure requirements.The revised form and instructions are to be used for the state fiscal year reporting period of July 1, 2007 through June 30, 2008.

An explanation of the revisions to the cost report form and instructions appears below:

The JFS 02911 "Single Cost Report" form is the reporting format used to capture one hundred percent of operational costs of all public and private not-for-profit and for-profit providers of purchased family foster care and residential services. The form has been amended to include a level of difficulty of care section in the purchased foster care (PFC) worksheets, to remove duplicated fields of data on the residential (RES) and PFC worksheets, and to update the annual inflation factor.

The JFS 02911-I "Single Cost Report Instructions" provide an overview of the cost report as well as detailed instructions for completing the report. The instructions have been amended to include an explanation of the level of difficulty of care section in the PFC worksheets of the JFS 02911 and to update the email address for those providers desiring to contact the Office for Children and Families. Additionally, in accordance with changes to case management for the Medicaid program as outlined in Federal Register Vol. 72, No. 232, strict guidance is offered to providers advising them that all child welfare (foster care) related case management service costs are no longer reportable to Medicaid via the UCR/047 and must be reported to Title IV-E via the JFS 02911. Furthermore, new language was added regarding how to statistically account for a child's temporary absence from a placement setting for periods in which the provider is compensated or not compensated by the county agency. Finally, other minor clarification language was added where needed in order to facilitate understanding.

The JFS 02911 is intended to be used in an automated format.

When downloading the Microsoft Excel version of the JFS02911 "Single Cost Report," the macro security level must be lowered for the macro buttons to work. To lower the macro security level, open Microsoft Excel, click "Tools," "Options," and then click the "Security" tab. At the bottom of the security sheet, click "Macro Security." Change the security level from high to low. At this point, the file can be downloaded. Once downloaded, open the file. A prompt will appear requesting that the macros be either disabled or enabled. Click "Enable Macros." If the Macro security level is not changed to low and the macros are not enabled, the macro buttons will not work when the file is opened.


The following chart depicts what materials should be removed from and what materials should be inserted into the Family, Children and Adult Services Manual (FCASM).

FORMS JFS 02911 (Rev. 8/2007)JFS   02911 (Rev. 7/2008)
 JFS 02911-I (Rev. 8/2007)JFS   02911-I (Rev. 7/2008)
Procedure Letters FCASPL No. 146