FCASPL 120 (2007 PCSAO Conference)
Family, Children and Adult Services Procedure Letter No. 120
August 17, 2007
TO: Family, Children and Adult Services Manual Holders
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Available Funding to Support the 2007 Public Children Services Agencies of Ohio Annual Conference

The Ohio Department of Job and Family Services (ODJFS) is pleased to support the Public Children Services Association of Ohio's annual conference "Keys To Success" which will be held September 26, through September 28, 2007 at the Doubletree Hotel Columbus/Worthington in Columbus Ohio.

ODJFS has allotted a maximum of $85,000 to be used as reimbursement for the cost of the conference registration fee, lodging and associated travel for county personnel on a first come first serve basis. The reimbursement will be paid through the JFS 02820 "Monthly Financial Statement-Childrens Services Fund" using financial program code 896 and classification code 24 which will map to line code 2-6690 and funding source 0000. The procedure for reimbursement of county personnel costs associated with the aforementioned conference is as follows:

1.Submit an original invoice developed by your county and supporting documentation for reimbursement to; The Office For Children and Families (OCF), 50 West Town Street, Sixth Floor, Columbus Ohio 43215, Attention: Dan Shook post marked no later than December 31, 2007.

2.Supporting documentation shall include, copies of the county personnel registration form and travel expense reports. Note: County personnel registrations will not be reimbursed without an accompanying travel expense report as verification of attendance.

3.OCF will date stamp each reimbursement request and promptly submit the request to the Office of Fiscal Services (OFS) for reimbursement by order in which received.

4.OCF will track, via a spread sheet, all reimbursement requests submitted to OFS and will continue to process all requests submitted before December 31, 2007, until such time as the total amount of $85,000 is fully liquidated.

5.Reimbursement requests post marked after December 31, 2007, will not be reimbursed.

6.Reimbursement requests remaining after the allotted $85,000 is fully liquidated will not be reimbursed. Notice of such will be submitted to the county agencies requesting the reimbursement.

If you have any questions regarding this correspondence, please contact Dan Shook at 614-752-0619 or via email at Shookd@odjfs.state.oh.us