Pursuant to paragraph (A) of rule 5101:2-33-99 of the Administrative Code, all public children services agencies (PCSAs) shall begin utilizing the Comprehensive Assessment and Planning Model - Interim Solution (CAPMIS) on the date the uniform statewide automated child welfare system (SACWIS) is implemented within the agency. The PCSA shall utilize the CAPMIS tool set and associated Ohio Administrative Code rules for all reports received on or after the date SACWIS is implemented within the PCSA.

The following procedures shall be utilized to phase-in the CAPMIS tools and policies for pre-existing cases:

1)For every report of child abuse and/or neglect received prior to the date of SACWIS implementation that does not have a report or case disposition entered, the PCSA shall:

a)Complete the JFS 01400 "Comprehensive Assessment and Planning Model - I.S., Family Assessment" (Rev. 7/2006) in SACWIS.

b)Record the report disposition in SACWIS.

2)For every dependency report received prior to the date of SACWIS implementation that does not have a final case decision entered, the PCSA shall complete the JFS 01400 and record the final case decision in SACWIS.

3)For every Family In Need of Services (FINS) report received prior to the date of SACWIS implementation that does not have a final case decision entered, the PCSA shall:

a)Enter the final case decision in SACWIS.

b)Complete the JFS 01400 for FINS reports that are to remain open for ongoing protective services in SACWIS; excluding Permanent Surrender, Emancipated Youth, and Deserted Child (Safe Haven).

4)For every case which was transferred for ongoing agency services prior to the date of the SACWIS implementation and a case plan has not been completed, the PCSA shall:

a)Complete the JFS 01410 "Comprehensive Assessment and Planning Model - I.S., Case Plan" (Rev. 2/2006) pursuant to rule 5101:2-38-01 or 5101:2-38-05 of the Administrative Code.

b)Base the content of the JFS 01410 on the information contained in the JFS 01500 "Family Decision Making Model: Family Risk Assessment Matrix" (Rev. 2/2001) completed pursuant to rule 5101:2-34-32 of the Administrative Code.

5)For all ongoing cases that have a completed and signed case plan prior to the date of the SACWIS implementation, the PCSA shall begin utilizing the JFS 01413 "Comprehensive Assessment and Planning Model - I.S., Case Review" (Rev. 7/2006) no later than every three months after whichever of the following activities occurred first:

a)The date of the parent signature on the JFS 01410 for in-home supportive services only.

b)The date of the original court complaint.

c)The date of original placement date.

d)The date of court ordered protective supervision date.

e)The semiannual administrative review (SAR) due date.

6)SACWIS requires the completion of the JFS 01400 for the first subsequent report of intra-familial child abuse and/or neglect received for every case transferred for ongoing protective services prior to the date of SACWIS implementation.

7)The following CAPMIS tools will be utilized per procedures outlined in the Ohio Administrative Code rules once a PCSA has implemented SACWIS:

a)The JFS 01400 "Comprehensive Assessment and Planning Model - I.S., Family Assessment" (Rev. 7/2006) pursuant to rule 5101:2-37-03.

b)The JFS 01401 "Comprehensive Assessment and Planning Model - I.S., Safety Assessment" (Rev. 2/2006) pursuant to rule 5101:2-37-01.

c)The JFS 01402 "Comprehensive Assessment and Planning Model - I.S., Ongoing Case Assessment/Investigation Tool" (Rev. 7/2006) pursuant to rule 5101:2-36-03.

d)The JFS 01403 "Specialized Assessment/Investigation" (Rev. 2/2006) pursuant to rule 5101:2-36-04 of the Administrative Code.

e)The JFS 01404 "Comprehensive Assessment and Planning Model - I.S., Reunification Assessment" (Rev. 2/2006) pursuant to rule 5101:2-37-04.

f)The JFS 01409 "Comprehensive Assessment and Planning Model - I.S., Safety Plan for Children" (Rev. 2/2006) pursuant to rule 5101:2-37-02 of the Administrative Code.

g)The JFS 01411 "Comprehensive Assessment and Planning Model - I.S., Amended Case Plan Cover Sheet" (Rev. 2/2006) pursuant to rule 5101:2-38-01 or 5101:2-38-05 of the Administrative Code.

It is recommended that prior to implementation of SACWIS, PCSAs utilize the case plan and the semiannual administrative review (SAR) available in the Family Assessment and Planning Tool (FAPT) housed within SIS. Data saved in this system will be converted to SACWIS.

PCSAs implementing CAPMIS prior to implementing SACWIS pursuant to paragraphs (C) and (D) of rule 5101:2-33-99 of the Administrative Code, should follow the procedures outlined in this procedure letter for phasing-in the CAPMIS tools on pre-existing cases. CAPMIS tools completed prior to SACWIS implementation will not be converted or saved into SACWIS.

If you have questions regarding this procedure letter, please contact the Office for Children and Families Help Desk at (866) 886-3537 (Option 4) or via e-mail at help-desk-ocf@odjfs.state.oh.us.